Tendering & Bidding Specialist

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology in Dubai, UAE seeks an organized Business Development Support Specialist to provide admin support, prepare proposals, and manage CRM data. You will work closely with sales, marketing, and leadership to organize materials, research market opportunities, and help grow client relationships.

The role involves calendar management, travel arrangements, and collating reports while maintaining efficient BD workflows across teams.

Qualifications

• Bachelor's degree in business administration, marketing, or a related field.
• Experience in an administrative or support role, preferably in a business development or sales environment.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Provide comprehensive administrative support to the business development team, including calendar management, scheduling, meeting materials, and travel arrangements.
• Assist in development of proposals and presentations for prospective clients, including research and content creation.
• Maintain and update CRM with leads, prospects, and clients; generate reports and analyze data.
• Conduct market research and competitive analysis to identify opportunities and trends; provide updates to the team.
• Collaborate with sales, marketing, and product teams to maintain relationships with clients and stakeholders.
• Create and maintain sales collateral; coordinate and participate in events, conferences, and trade shows as required.
• Track proposals and follow up with clients; maintain records of BD activities and communications.
• Assess and streamline BD processes to improve efficiency and effectiveness.

Education

Bachelor's degree in business administration, marketing, or a related field

Tools

CRM systems

Job description

Job Summary: The role will play a crucial role in supporting the business development activities of our organization. Your primary responsibility will be to provide administrative support to the business development team and ensure the smooth functioning of their operations. You will collaborate closely with various stakeholders, including sales, marketing, and executive leadership, to drive growth and achieve our business goals.

Key Accountabilities

1. Administrative Support: Provide comprehensive administrative support to the business development team, including managing calendars, scheduling appointments, preparing meeting materials, and organizing travel arrangements.
2. Proposal Development: Assist in the development of proposals and presentations for prospective clients. This involves gathering and analyzing information, conducting research, and creating compelling content that effectively communicates our value proposition.
3. Database Management: Maintain and update the customer relationship management (CRM) system, ensuring accurate and up-to-date information on leads, prospects, and clients. Generate reports and analyze data to identify trends, opportunities, and areas for improvement.
4. Market Research: Conduct market research and competitive analysis to identify potential business opportunities and market trends. Monitor industry news and developments, and provide regular updates to the business development team.
5. Relationship Management: Collaborate with internal teams, such as sales, marketing, and product development, to foster effective communication and coordination. Support the development and maintenance of relationships with key clients, partners, and stakeholders.
6. Sales Support: Assist in the creation and maintenance of sales collateral, such as brochures, presentations, and sales kits. Coordinate and participate in sales events, conferences, and trade shows as required.
7. Proposal Tracking and Follow-up: Track the progress of proposals and follow up with clients to gather feedback and address any queries. Maintain accurate records of all business development activities and ensure timely communication with relevant stakeholders.
8. Process Improvement: Continuously assess and streamline business development processes and workflows to enhance efficiency and effectiveness. Propose and implement improvements to enhance the overall performance of the business development function.

Qualification, Experience & Skills

• Essential Qualification: Bachelor's degree in business administration, marketing, or a related field.
• Work Experience: Experience in an administrative or support role, preferably in a business development or sales environment. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Proficient in using CRM systems and other business productivity tools.