Tendering and Bidding Specialist

Confidential; Dubai; On-site; AED 68,000 - 115,000; Full time

Job summary

Confidential is seeking a Business Development Administrative Specialist in Dubai to support a growing team. You will manage calendars, prepare materials, and arrange travel while assisting in proposals, CRM upkeep, and market analysis to identify growth opportunities.

You will collaborate with sales, marketing, and leadership to streamline processes, create compelling collateral, and track client engagements across the BD lifecycle.

Qualifications

• Experience providing administrative support to a business development or sales team.
• Ability to gather information, create proposals, and present value propositions.
• Proficiency in maintaining CRM data, generating reports, and analyzing trends.
• Strong market research and competitive analysis capabilities.
• Experience collaborating with sales, marketing, and leadership teams.
• Familiarity with sales collateral, events, and lead follow-up processes.
• Continuous improvement mindset to streamline workflows.

Responsibilities

• Provide comprehensive administrative support to the business development team, including calendars and travel arrangements.
• Assist in developing proposals and presentations for prospective clients.
• Maintain and analyze CRM data, generate reports, and track leads.
• Conduct market research and competitive analysis for opportunities.
• Collaborate with sales, marketing, and product teams to support relationships with clients.
• Create and manage sales collateral and participate in events as needed.
• Track proposals and follow up with clients; document BD activities and progress.
• Identify process improvements to enhance efficiency of the BD function.

Skills

Administrative support

Proposal development

CRM management

Market research

Relationship management

Sales support

Process improvement

Tools

CRM software

Job description

Job Summary: The role will be crucial in supporting the business development activities. Primary responsibility will be to provide administrative support to the business development team and ensure the smooth functioning of their operations. You will collaborate closely with various stakeholders, including sales, marketing, and executive leadership, to drive growth and achieve our business goals.

Key Accountabilities:

• Administrative Support: Provide comprehensive administrative support to the business development team, including managing calendars, scheduling appointments, preparing meeting materials, and organizing travel arrangements.
• Proposal Development: Assist in the development of proposals and presentations for prospective clients. This involves gathering and analyzing information, conducting research, and creating compelling content that effectively communicates our value proposition.
• Database Management: Maintain and update the customer relationship management (CRM) system, ensuring accurate and up-to-date information on leads, prospects, and clients. Generate reports and analyze data to identify trends, opportunities, and areas for improvement.
• Market Research: Conduct market research and competitive analysis to identify potential business opportunities and market trends. Monitor industry news and developments, and provide regular updates to the business development team.
• Relationship Management: Collaborate with internal teams, such as sales, marketing, and product development, to foster effective communication and coordination. Support the development and maintenance of relationships with key clients, partners, and stakeholders.
• Sales Support: Assist in the creation and maintenance of sales collateral, such as brochures, presentations, and sales kits. Coordinate and participate in sales events, conferences, and trade shows as required.
• Proposal Tracking and Follow-up: Track the progress of proposals and follow up with clients to gather feedback and address any queries. Maintain accurate records of all business development activities and ensure timely communication with relevant stakeholders.
• Process Improvement: Continuously assess and streamline business development processes and workflows to enhance efficiency and effectiveness. Propose and implement improvements to enhance the overall performance of the business development function.