Strategic Executive Assistant to the Vice Principal

Gems Education UAE; Dubai; On-site; AED 100,440 - 133,920; Full time

Benefits offered by this job

Competitive tax-free salary

Career progression opportunities

Lifestyle and retail discounts through GEMS Rewards Programme

Job summary

GEMS Education UAE is looking for a proactive Executive Assistant to support the Vice Principal in daily operations. The ideal candidate will have strong communication, multitasking, and problem-solving skills and experience in managing confidential information. Responsibilities include scheduling, correspondence handling, and supporting school-wide projects and initiatives.

The position offers a competitive tax-free salary, career progression opportunities, and a supportive multicultural work environment.

Qualifications

• Minimum 2 years of experience as an Executive Assistant or Administrative Coordinator, preferably within an educational institution.
• Discretion in handling confidential and sensitive matters.
• Strong interpersonal and problem-solving skills with a positive, service-oriented attitude.

Responsibilities

• Manage the Vice Principal's schedule, including meetings, appointments, and school events.
• Coordinate internal and external communications, ensuring clarity, timeliness, and professionalism.
• Handle phone calls, emails, and correspondence on behalf of the Vice Principal with utmost confidentiality.
• Draft, edit, and proofread official letters, memos, and presentations.
• Prepare meeting agendas, record minutes, and track action items for follow-up.
• Liaise effectively with faculty, staff, parents, and external stakeholders to support leadership communication.

Skills

Executive and administrative support

Calendar and meeting management

Communication and correspondence handling

Confidential information management

Graphic design and presentation preparation

Stakeholder coordination and relationship management

Time management and multitasking

Problem-solving and adaptability

Education

Bachelor's degree in Business Administration, Communications, or a related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Canva

Adobe Photoshop

Adobe Illustrator

Job description

GEMS Education UAE is looking for a proactive Executive Assistant to support the Vice Principal in daily operations. The ideal candidate will have strong communication, multitasking, and problem-solving skills and experience in managing confidential information. Responsibilities include scheduling, correspondence handling, and supporting school-wide projects and initiatives.

The position offers a competitive tax-free salary, career progression opportunities, and a supportive multicultural work environment.