Executive Assistant to Vice Principal - GEMS Education - Dubai, UAE

Gems Education UAE; Dubai; On-site; AED 100,440 - 133,920; Full time

Benefits offered by this job

Competitive tax-free salary

Career progression opportunities

Lifestyle and retail discounts through GEMS Rewards Programme

Job summary

GEMS Education UAE is looking for a proactive Executive Assistant to support the Vice Principal in daily operations. The ideal candidate will have strong communication, multitasking, and problem-solving skills and experience in managing confidential information. Responsibilities include scheduling, correspondence handling, and supporting school-wide projects and initiatives.

The position offers a competitive tax-free salary, career progression opportunities, and a supportive multicultural work environment.

Qualifications

• Minimum 2 years of experience as an Executive Assistant or Administrative Coordinator, preferably within an educational institution.
• Discretion in handling confidential and sensitive matters.
• Strong interpersonal and problem-solving skills with a positive, service-oriented attitude.

Responsibilities

• Manage the Vice Principal's schedule, including meetings, appointments, and school events.
• Coordinate internal and external communications, ensuring clarity, timeliness, and professionalism.
• Handle phone calls, emails, and correspondence on behalf of the Vice Principal with utmost confidentiality.
• Draft, edit, and proofread official letters, memos, and presentations.
• Prepare meeting agendas, record minutes, and track action items for follow-up.
• Liaise effectively with faculty, staff, parents, and external stakeholders to support leadership communication.

Skills

Executive and administrative support

Calendar and meeting management

Communication and correspondence handling

Confidential information management

Graphic design and presentation preparation

Stakeholder coordination and relationship management

Time management and multitasking

Problem-solving and adaptability

Education

Bachelor's degree in Business Administration, Communications, or a related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Canva

Adobe Photoshop

Adobe Illustrator

Job description

Executive Assistant to Vice Principal - GEMS Education - Dubai, UAE

GEMS Education Dubai is seeking a highly organized and proactive Executive Assistant to support the Vice Principal in managing the daily operations of the school's leadership office. The ideal candidate will be a detail‑oriented professional with strong communication, multitasking, and problem‑solving skills, capable of maintaining confidentiality while managing sensitive information. This role requires efficiency, discretion, and the ability to thrive in a fast‑paced academic environment.

Job Details

• Country: UAE
• City: Dubai
• Industry: Education
• Function: Administrative Support
• Salary: 9000-12000 monthly (Market estimated)
• Gender: Any
• Candidate Nationality: Any
• Job Type: Full-time

Key Responsibilities

• Manage the Vice Principal's schedule, including meetings, appointments, and school events.
• Coordinate internal and external communications, ensuring clarity, timeliness, and professionalism.
• Handle phone calls, emails, and correspondence on behalf of the Vice Principal with utmost confidentiality.
• Draft, edit, and proofread official letters, memos, and presentations.
• Prepare meeting agendas, record minutes, and track action items for follow‑up.
• Maintain organized filing systems, databases, and records for easy access and compliance.
• Assist in planning and execution of school‑wide projects and administrative initiatives.
• Liaise effectively with faculty, staff, parents, and external stakeholders to support leadership communication.
• Provide logistical support for events, conferences, and training sessions.
• Create visual materials such as newsletters, reports, and presentations using design tools like Canva or Adobe Suite (preferred).
• Uphold professionalism and confidentiality in all communications and documentation.
• Anticipate the needs of the Vice Principal to ensure seamless workflow and task completion.

Ideal Profile

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum 2 years of experience as an Executive Assistant or Administrative Coordinator, preferably within an educational institution.
• Excellent written and verbal communication skills.
• Exceptional organizational and time management abilities, and the capacity to handle multiple priorities.
• Discretion in handling confidential and sensitive matters.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and database systems.
• Graphic design experience using Canva, Adobe Photoshop, or Illustrator is an advantage.
• Strong interpersonal and problem‑solving skills with a positive, service‑oriented attitude.
• Ability to work independently while contributing effectively to a team environment.

Skills Set

• Executive and administrative support
• Calendar and meeting management
• Communication and correspondence handling
• Confidential information management
• Graphic design and presentation preparation
• Stakeholder coordination and relationship management
• Time management and multitasking
• Problem‑solving and adaptability

Why Join Us

• Work within one of the most prestigious education organizations globally.
• Competitive tax‑free salary and benefits package.
• Supportive, collaborative, and multicultural working environment.
• Opportunities for career progression within the GEMS Education network.
• Access to the GEMS Rewards Programme offering lifestyle and retail discounts across the UAE.

About the Company

GEMS Education is a world leader in private education with over six decades of academic excellence and innovation. Based in Dubai, GEMS operates high‑performing schools across multiple curricula and regions, providing students with exceptional learning experiences. The organization fosters a culture of excellence, professionalism, and integrity, empowering staff to make a meaningful impact in the lives of students and the broader community.