Strategic Executive Assistant & Operations Partner

Middle East Facilities Management Association; Dubai; On-site; AED 80,000 - 120,000; Full time

Job summary

MEFMA in Dubai is seeking an experienced Executive Assistant to support the Executive Director and senior leadership. You will manage calendars, meetings, communications, and confidential documents, while ensuring smooth day-to-day operations and high-level productivity.

You will handle HR administrative tasks, onboarding, records, office IT issues, travel logistics, and coordination across the team. A minimum of 3 years in the UAE is required, with fluent English and a proactive, discreet

Qualifications

• 3+ years of experience as an Executive Assistant or Secretary supporting senior leadership in UAE.
• Excellent written and verbal English communication; Arabic a plus.

Responsibilities

• Provide comprehensive executive support to the Executive Director and Board Members.
• Manage schedules, meetings, communications, documents and priorities with confidentiality.
• Coordinate travel, meetings, reports, and presentations as required.
• Handle HR administration, onboarding, records, permits, insurance, leave tracking.

Skills

Executive support

Calendar management

Communication

Discretion & confidentiality

Initiative

Tools

Dropbox

MS Office

Job description

MEFMA in Dubai is seeking an experienced Executive Assistant to support the Executive Director and senior leadership. You will manage calendars, meetings, communications, and confidential documents, while ensuring smooth day-to-day operations and high-level productivity.

You will handle HR administrative tasks, onboarding, records, office IT issues, travel logistics, and coordination across the team. A minimum of 3 years in the UAE is required, with fluent English and a proactive, discreet