Executive Assistant

NADIA Recruitment & Management Consultants; Sharjah; On-site; AED 279,000 - 469,000; Full time

Job summary

NADIA Recruitment & Management Consultants is seeking an experienced Executive Assistant to support the CEO at a leading marketing and communications agency in the UAE. The role requires proactive calendar management, travel coordination, and preparation of briefing materials to enable strategic decision-making.

You will coordinate domestic and international travel, organize meetings, record minutes, and maintain confidential records while acting as the primary liaison between the CEO and

Qualifications

• Bachelor's degree in a related field.
• Minimum 5 years of experience as an Executive Assistant supporting C-level executives.
• Strong organizational and time-management skills with multitasking ability.
• Excellent written and verbal English communication.
• Advanced proficiency in Microsoft Office Suite.
• Ability to work independently and exercise good judgment.
• High integrity, professionalism, and confidentiality.
• Experience in a fast-paced corporate environment.

Responsibilities

• Provide comprehensive executive support to the CEO and manage day-to-day operations.
• Manage a complex calendar and coordinate meetings and travel.
• Prepare presentations, reports, and executive briefing materials.
• Record meeting minutes and follow up on action items.
• Coordinate communications between the CEO and stakeholders.
• Screen emails and prioritise communications.
• Support strategic initiatives with research and project tracking.
• Coordinate board and leadership meetings as required.

Skills

Executive support

C-level support

Calendar management

Travel coordination

Briefing & reports

English proficiency

Independent working

Attention to detail

Professional discretion

Fast-paced environment

Education

Bachelor's degree in related field

Business Administration/Management/Communications

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Job Summary

Our client, a marketing and communications agency is looking for an Executive Assistant to the CEO.

Key Responsibilities

• Provide comprehensive executive support to the CEO, ensuring efficient day-to-day operations.
• Manage a complex calendar, schedule meetings, coordinate appointments, and prioritize competing demands.
• Organize domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
• Prepare presentations, reports, correspondence, meeting agendas, and executive briefing materials.
• Coordinate executive meetings, record meeting minutes, and follow up on action items to ensure timely completion.
• Act as the primary liaison between the CEO and internal departments, clients, partners, and external stakeholders.
• Screen and prioritize emails, phone calls, and other communications.
• Handle confidential information with the highest level of professionalism and discretion.
• Support strategic initiatives by conducting research, tracking projects, and preparing executive summaries.
• Coordinate board meetings, leadership meetings, and company events as required.
• Maintain organized filing systems, documentation, and executive records.
• Assist with special projects and other executive support duties as assigned.

Requirements

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Minimum 5 years of experience as an Executive Assistant supporting C-level executives.
• Exceptional organizational and time-management skills with the ability to multitask effectively.
• Strong written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, exercise sound judgment, and manage competing priorities.
• Strong attention to detail and excellent problem-solving skills.
• High level of integrity, professionalism, and confidentiality.
• Experience working in a fast-paced corporate environment.