Executive Personal Assistant

Confidential Careers; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Confidential Careers is seeking an Executive & Personal Assistant to support the CEO in Dubai across business and personal domains. You will manage a fast-moving calendar, coordinate with the board, and ensure nothing falls through the cracks, both in the office and beyond it.

You will handle executive support and personal scheduling with discretion, draft communications, arrange travel, and maintain confidential records.

Qualifications

• 3–5+ years of experience supporting C-suite executives.
• Exceptional discretion and judgment with sensitive information.
• Polished written and verbal communications.
• Strong command of calendar management and video conferencing tools.
• Ability to multitask and stay composed under pressure.

Responsibilities

• Manage a complex, ever-changing calendar and resolve scheduling conflicts proactively.
• Screen calls, emails, and correspondence; draft professional communications and flag urgent items.
• Prepare board and meeting materials — agendas, minutes, briefing packets, and presentations.
• Coordinate domestic and international travel, including visas and accommodations.
• Track action items across teams to ensure follow-through on the CEO's behalf.

Skills

Executive support

Discretion

Communication

Calendar management

Multitasking

Tools

Calendar software

Video conferencing tools

Job description

Executive & Personal Assistant to the CEO

We\'re looking for a highly organized, discreet Executive & Personal Assistant to support our CEO across both business and personal domains. You\'ll be the CEO\'s right hand — managing a fast-moving calendar, coordinating with the board, and ensuring nothing falls through the cracks, both in the office and beyond it.

What You\'ll Do

Executive Support

• Manage a complex, ever-changing calendar and resolve scheduling conflicts proactively


• Screen calls, emails, and correspondence; draft professional communications and flag urgent items


• Prepare board and meeting materials — agendas, minutes, briefing packets, and presentations


• Coordinate domestic and international travel, including visas and accommodations


• Track action items across teams to ensure follow-through on the CEO\'s behalf

Personal Support

• Manage private appointments and family scheduling with complete confidentiality


• Handle personal travel, reservations, household vendors, and event coordination


• Process personal and business expenses and maintain accurate records

What You Bring

• 3–5+ years of experience supporting C-suite executives


• Exceptional discretion and judgment with sensitive information


• Polished communication skills, written and verbal


• Strong command of office, calendar, and video conferencing tools


• Ability to multitask and stay composed under pressure