Executive Assistant to CEO — Strategic Partner

izil Beauty; Dubai; On-site; AED 201,000 - 290,000; Full time

Job summary

izil Beauty seeks an Executive Personal Assistant to the CEO to enable focus, speed, and impact by delivering high-level administrative support, calendar control, and project coordination within a fast-growing beauty brand environment. The role requires managing the CEO’s complex calendar, coordinating domestic and international travel, and preparing briefing materials with discretion and professionalism.

This position emphasizes confidential communications, cross-functional coordination, and

Qualifications

• Bachelor’s degree in Business Administration, Communications, Management, or a related discipline.
• Minimum five years of experience as an Executive Assistant or similar role supporting a CEO or senior executive.
• Demonstrated experience managing complex calendars and confidential correspondence in a fast-growth setting.
• Experience coordinating media, PR, events, or board-level activities is an advantage.

Responsibilities

• Own and manage the CEO’s complex calendar, balancing strategic priorities and commitments.
• Coordinate domestic and international travel, itineraries, visas, and accommodations.
• Prepare daily/weekly schedules, briefing packs, and required materials in advance.
• Attend selected meetings, capture minutes, decisions, and action items, and track follow-ups.
• Draft, review, and format emails, letters, reports, and executive communications.
• Coordinate with Brand, Marketing, and PR on interviews, events, and public appearances.
• Maintain confidential executive records and ensure organized, current documentation.

Skills

Executive support

Calendar management

Travel planning

Stakeholder management

Discretion

Communication

Project coordination

MS 365

Education

Bachelor's degree in related field

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Project management tools

Job description

izil Beauty seeks an Executive Personal Assistant to the CEO to enable focus, speed, and impact by delivering high-level administrative support, calendar control, and project coordination within a fast-growing beauty brand environment. The role requires managing the CEO’s complex calendar, coordinating domestic and international travel, and preparing briefing materials with discretion and professionalism.

This position emphasizes confidential communications, cross-functional coordination, and