Executive Assistant to CEO | Travel & AI-Savvy Ops

Zohorecruit; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Fluid Codes is seeking a highly organized Executive Assistant to provide comprehensive administrative and executive support to the CEO in Dubai, UAE. The role ensures day-to-day office operations run smoothly, coordinating calendars, travel, and key communications with internal and external stakeholders.

The ideal candidate will have 5–8 years of experience in executive support, strong MS Office skills, and familiarity with AI tools.

Qualifications

• Bachelor's degree or diploma in Business Administration, Management, Office Administration, or related field.
• 5–8 years of relevant experience in Executive Assistance or Office Administration; UAE experience preferred.
• Previous experience supporting senior executives or management is highly preferred.
• Experience with calendar management, travel coordination, meeting coordination, and document management.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and proficient in using advanced AI tools and technologies.

Responsibilities

• Provide comprehensive executive support to the CEO, including daily coordination and follow-ups.
• Manage calendars, appointments, meetings, and schedules.
• Coordinate business travel arrangements, including flights, accommodation, transportation, and itineraries.
• Prepare correspondence, reports, meeting minutes, and other management documents.
• Handle confidential and sensitive information with professionalism and integrity.
• Coordinate with internal departments, clients, vendors, consultants, and external stakeholders on behalf of management.

Skills

Calendar management

Travel coordination

Meeting coordination

Document management

Education

Bachelor's or diploma in Business Administration/Office Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

AI tools

Job description

Fluid Codes is seeking a highly organized Executive Assistant to provide comprehensive administrative and executive support to the CEO in Dubai, UAE. The role ensures day-to-day office operations run smoothly, coordinating calendars, travel, and key communications with internal and external stakeholders.

The ideal candidate will have 5–8 years of experience in executive support, strong MS Office skills, and familiarity with AI tools.