Executive Assistant to the CEO

Zohorecruit; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Fluid Codes is seeking a highly organized Executive Assistant to provide comprehensive administrative and executive support to the CEO in Dubai, UAE. The role ensures day-to-day office operations run smoothly, coordinating calendars, travel, and key communications with internal and external stakeholders.

The ideal candidate will have 5–8 years of experience in executive support, strong MS Office skills, and familiarity with AI tools.

Qualifications

• Bachelor's degree or diploma in Business Administration, Management, Office Administration, or related field.
• 5–8 years of relevant experience in Executive Assistance or Office Administration; UAE experience preferred.
• Previous experience supporting senior executives or management is highly preferred.
• Experience with calendar management, travel coordination, meeting coordination, and document management.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and proficient in using advanced AI tools and technologies.

Responsibilities

• Provide comprehensive executive support to the CEO, including daily coordination and follow-ups.
• Manage calendars, appointments, meetings, and schedules.
• Coordinate business travel arrangements, including flights, accommodation, transportation, and itineraries.
• Prepare correspondence, reports, meeting minutes, and other management documents.
• Handle confidential and sensitive information with professionalism and integrity.
• Coordinate with internal departments, clients, vendors, consultants, and external stakeholders on behalf of management.

Skills

Calendar management

Travel coordination

Meeting coordination

Document management

Education

Bachelor's or diploma in Business Administration/Office Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

AI tools

Job description

Dubai, United Arab Emirates | Posted on 09/22/2026

Fluid Codes is an Elite Channel Partner of Ansys, part of Synopsys, andit is focused onengineering simulation software predominantly in theMiddle East region. We empower engineering teams and product creators toinnovate faster and smarter through high-fidelity simulation tools, expert-ledtraining, and dedicated local support.

From early concept validation to final optimization, Fluid Codes helpsorganizations reduce time-to-market, improve product performance, cut costs andsolve complex engineering challenges, guided by certified experts whounderstand both the technology and the specifics of the regional markets.

Fluid Codes' roots go back to 1997, when it started as an Ansys FluentChannel Partner in UK, and since 2010 the focus has been expanded exclusivelyin Middle East and North Africa.

Job Summary:

Weare seeking a highly organized, proactive, and reliable Executive Assistant to provide comprehensive administrative and executivesupport to the CEO while ensuring the smooth and efficient functioning ofday-to-day office administration. The role requires excellentorganizational skills, strong attention to detail, professional communication,and the ability to manage multiple priorities in a fast-paced businessenvironment. The successful candidate will act as a key point of coordinationbetween management, employees, clients, vendors, and external stakeholders.

Core Duties & Responsibilities:

• 1. Provide comprehensive executive support tothe CEO, including daily coordination and follow-ups.
• 2. Manage calendars, appointments, meetings,and schedules, ensuring effective time management.
• 3. Coordinate business travel arrangements,including flights, accommodation, transportation, and itineraries.
• 4. Prepare correspondence, reports, meetingminutes, and other management documents.
• 5. Handle confidential and sensitiveinformation with professionalism, discretion, and integrity.
• 6. Coordinate with internal departments,clients, vendors, consultants, and external stakeholders on behalf ofmanagement.

Administrative Duties & Responsibilities:

• 7. Oversee day-to-day office administration,including office supplies, facilities, maintenance, and service providers.
• 8. Manage contract and agreement renewals, including maintaining a renewal tracker, reviewing key commercial and contractual terms, highlightingexpiry dates and obligations, and coordinating with relevant stakeholders fortimely action.
• 9. Maintain accurate filing, records,documentation, and administrative trackers, ensuring information is organizedand accessible.
• 10. Support the planning and coordination ofcompany meetings, events, management activities, and special projects.
• 11. Manage employee health insurance additions and deletions, maintainaccurate records, and coordinate timely updates with the insuranceprovider/broker.
• 12. Undertake ad hoc assignments and managementprojects, proactively identifying opportunities to improve administrativeefficiency and workplace operations.

Required Qualifications & Experience

• - Bachelor'sdegree or diploma in Business Administration, Management, OfficeAdministration, or a related field.
• - 5–8 years ofrelevant experience in Executive Assistance, Office Administration, or asimilar role. UAE experience is preferred.
• - Previousexperience supporting senior executives or management is highly preferred.
• - Experiencewith calendar management, travel coordination, meeting coordination, anddocument management.
• - Strongproficiency in Microsoft Office, particularly Word, Excel, PowerPoint, etc.
• - Proficient inusing advanced AI tools and technologies