Strategic Executive Assistant to MD in Dubai

Careers International; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Careers International seeks an experienced Executive Secretary/Personal Assistant to support the Managing Director in Dubai. The role requires high-level administrative expertise and the ability to manage a demanding schedule with discretion.

Key duties include calendar management, travel planning, document preparation, meeting support, and information handling to ensure the MD can focus on strategic priorities. The ideal candidate will be highly organized, proactive, and professional.

Qualifications

• Proven experience as an Executive Secretary or Personal Assistant to high-level executives.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Schedule and manage the MD's calendar and meetings.
• Screen calls, emails, and correspondence for the MD.
• Arrange travel including flights, accommodations, and itineraries.
• Prepare drafts and edit reports and presentations.
• Attend meetings, take minutes, and distribute notes.
• Organize files and maintain confidential information.
• Prioritize tasks and manage to-do lists for the MD.
• Keep the executive office stocked and organized.
• Support special projects and initiatives.
• Gatekeep and manage MD access to ensure relevant matters.
• Process and track expenses per policy.
• Maintain discretion and confidentiality.

Skills

Organizational excellence

Multitasking

Communication skills

MS Office proficiency

Education

Bachelor's degree or equivalent experience

Tools

MS Office Suite

Job description

Careers International seeks an experienced Executive Secretary/Personal Assistant to support the Managing Director in Dubai. The role requires high-level administrative expertise and the ability to manage a demanding schedule with discretion.

Key duties include calendar management, travel planning, document preparation, meeting support, and information handling to ensure the MD can focus on strategic priorities. The ideal candidate will be highly organized, proactive, and professional.