Strategic Executive Assistant to Founder - Growth Ops

Remotedxb; Dubai; On-site; AED 36,000 - 59,000; Full time

Benefits offered by this job

HMO policy for dependents

Annual education budget

13th month pay

Annual bonus up to 150% of one month’s

Job summary

Offshore Launch is seeking an experienced Executive Assistant/Operations Coordinator to support the Founder/CEO. You will manage calendars, schedule meetings, coordinate travel, and handle communications with precision.

In this role you will track deals and invoices using HubSpot and QuickBooks, oversee onboarding/offboarding, maintain workflows, and produce a concise daily Morning Brief to keep leadership aligned.

Qualifications

• 5+ years supporting a Founder/CEO as an Executive Assistant, Chief of Staff, or Senior Ops Coordinator.
• Proven track record managing email, scheduling, and reporting in high-growth environments.
• Financial literacy with invoicing, AR/AP, and contract terms.
• Proficiency with HubSpot, QuickBooks, Gusto, Google Workspace, and Asana.
• Excellent written and verbal communication.
• Ability to work independently and anticipate needs.

Responsibilities

• Manage and prioritize CEO calendar, meetings, travel, and communications.
• Track deals and invoices across HubSpot and QuickBooks; deliver weekly AR visibility reports.
• Oversee software seat management; maintain onboarding/offboarding checklists.
• Translate communications into organized task boards and a daily Morning Brief.
• Prepare and summarize leadership meetings with agendas and action items.
• Manage LinkedIn presence and track key contacts in HubSpot ecosystem.
• Conduct daily pulse checks with CEO to align priorities and remove blockers.
• Document and refine workflows to build structure and accountability.

Skills

Executive support

Calendar management

Communication

Attention to detail

Independent work

Tools

HubSpot

QuickBooks

Gusto

Google Workspace

Asana

Job description

Offshore Launch is seeking an experienced Executive Assistant/Operations Coordinator to support the Founder/CEO. You will manage calendars, schedule meetings, coordinate travel, and handle communications with precision.

In this role you will track deals and invoices using HubSpot and QuickBooks, oversee onboarding/offboarding, maintain workflows, and produce a concise daily Morning Brief to keep leadership aligned.