Remote Executive Assistant — High-Impact Board & Travel Ops

Coconut; Dubai; On-site; AED 25,000 - 37,000; Part time

Benefits offered by this job

13th Month Pay

Paid Time Off – 12 days

Healthcare benefits

Life Insurance

Mental Health Support

Team experiences and events

Remote-friendly work culture

Job summary

Coconut is connecting founders with top-tier remote talent. We’re hiring an Executive Assistant to support founder-level tasks, email/calendar management, travel logistics, and board support.

The role is 20 hours per week, with full ownership of travel arrangements and coordination of events for a Dubai-based environment. Strong English, exceptional organization, and proactive problem-solving are essential.

Qualifications

• Proven ability to manage executive email and calendars.
• Experience coordinating travel and logistics for high-priority events.
• Experience supporting board meetings and preparing agendas/minutes.
• Ability to handle multiple vendors and time zones in Dubai.
• Strong written English with attention to detail.

Responsibilities

• Manage email inbox and calendar for executives with high ROI focus.
• Coordinate travel arrangements (flights, hotels, car rentals) and associated logistics.
• Prepare meeting agendas and minutes; track action items and follow-ups.
• Support board meetings and events, including registrations and venue coordination.
• Handle external platforms and registrations (GLG and similar).
• Research conferences and events in Dubai and beyond; manage attendance logistics.

Skills

Email management

Calendar management

Travel logistics

Board support

Vendor coordination

Meeting minutes

Time zone coordination

Remote work experience

Tools

GLG

Zoom

WhatsApp

Job description

Coconut is connecting founders with top-tier remote talent. We’re hiring an Executive Assistant to support founder-level tasks, email/calendar management, travel logistics, and board support.

The role is 20 hours per week, with full ownership of travel arrangements and coordination of events for a Dubai-based environment. Strong English, exceptional organization, and proactive problem-solving are essential.