CEO Office: Executive Assistant & Ops Coordinator

Reap HR Consultancy; Abu Dhabi; On-site; AED 67,000 - 89,000; Full time

Job summary

Reap HR Consultancy is seeking a highly organized Executive Assistant/Operations Coordinator to support the CEO in a growing UAE real estate business. The role acts as the central coordination point between the CEO, brokers, clients, developers, marketing and CRM teams, ensuring visibility and efficiency across daily operations.

The ideal candidate will own tasks, protect the CEO's time and maintain accurate records, leading initiatives with independence and discretion in a fast-paced

Qualifications

• Strong organisational ability and attention to detail.
• Excellent written and spoken English.
• Professional communication skills.
• Strong computer and technology skills.
• Experience using CRM systems.
• Excellent Microsoft Office and/or Google Workspace skills.
• Ability to manage multiple priorities and work independently.
• Confidence communicating with senior businesspeople.
• Professional discretion when handling sensitive company information.
• Strong follow-up mentality and accountability.

Responsibilities

• Manage the CEO's business diary, meetings and appointments.
• Organise meetings with developers, investors, brokers, clients and suppliers.
• Prepare documents, information and action points for meetings.
• Maintain a structured CEO task and priority list and follow up actions to completion.
• Draft professional emails, letters and business correspondence on behalf of the CEO.
• Coordinate business travel and appointments where required.
• Protect the CEO's time by prioritising requests and escalating matters requiring CEO involvement.
• Coordinate day-to-day administrative operations across the UAE business.
• Maintain daily operational task lists and ensure outstanding actions are completed.
• Follow up brokers, staff, suppliers and external partners.

Skills

Organisational ability

Written and spoken English

Professional communication

Tools

GoHighLevel

Google Workspace

Microsoft Office

CRM systems

WhatsApp Business

Job description

Reap HR Consultancy is seeking a highly organized Executive Assistant/Operations Coordinator to support the CEO in a growing UAE real estate business. The role acts as the central coordination point between the CEO, brokers, clients, developers, marketing and CRM teams, ensuring visibility and efficiency across daily operations.

The ideal candidate will own tasks, protect the CEO's time and maintain accurate records, leading initiatives with independence and discretion in a fast-paced