Executive Assistant to CEO | UAE Office & HR Lead

MX Consultancy FZE; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

MX Consultancy FZE in the United Arab Emirates seeks an experienced executive assistant and HR administrator to support the CEO, manage UAE office operations, and coordinate government relations and license/visa renewals. The role requires discretion, diplomacy, and the ability to handle sensitive documents.

The successful candidate will manage calendars, travel, recruitment coordination, onboarding/offboarding, and maintain HR records in line with UAE regulations.

Qualifications

• Bachelor's degree in HR, Business Administration or related field.
• Valid UAE driving license and driving experience.
• Working knowledge of UAE labour law and UAE visa/trade license renewal procedures.
• Proficiency in MS Office and HR/payroll systems.

Responsibilities

• Executive Support: Manage CEO calendar, meetings and travel arrangements including visa, hotel and transport. Prepare board materials and follow-up items.
• Correspondence and Records: Prepare correspondence, reports, and minutes; handle confidential documents.
• HR Administration: Support recruitment, onboarding/offboarding, HR records, payroll input and contracts. Ensure UAE labour law compliance.
• Office Management: Oversee UAE office operations, vendor coordination, facilities, budgets and filing.
• Government Relations: Manage renewals of trade licenses, Emirates ID, labor cards, liaise with authorities and free zones.

Skills

Executive support

HR administration

Office management

Government relations

Education

Bachelor's degree in HR or Business Admin

Tools

MS Office

Job description

MX Consultancy FZE in the United Arab Emirates seeks an experienced executive assistant and HR administrator to support the CEO, manage UAE office operations, and coordinate government relations and license/visa renewals. The role requires discretion, diplomacy, and the ability to handle sensitive documents.

The successful candidate will manage calendars, travel, recruitment coordination, onboarding/offboarding, and maintain HR records in line with UAE regulations.