Administration Coordinator

Tanqeeb; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Tanqeeb is seeking an Administrative Coordinator to support the Administration Manager and multiple departments with coordination, documentation, budgeting and compliance. The role includes onboarding support, procurement and permit processing, while ensuring an organized and productive workplace.

Key tasks involve managing invoices, budgets, files and records, and assisting in various projects alongside cross-functional teams.

Qualifications

• UAE National with Family book required.
• Diploma or Bachelor’s Degree in Business.
• Excellent communication skills in English and Arabic.
• Proficient in MS Office and Excel.

Responsibilities

• Oversee daily administrative tasks and maintain organized workspace.
• Assist Administration Manager and other departments with coordination and documentation.
• Process invoices, track expenses and assist with budgeting.
• Maintain and organize physical and digital files and manage databases.
• Assist HR with onboarding and permit processing as needed.

Skills

Communication

Bilingual English & Arabic

Education

Diploma/Bachelors in Business

Tools

MS Office Suite

Excel

Job description

The Administrative Coordinator plays a key role in ensuring the smooth and efficient operation of administrative processes across the organization. This role supports the Administration Manager and other departments through coordination, documentation, budgeting, and compliance, while maintaining a productive and organized workplace. The Administrative Coordinator also provides cross-functional support, including onboarding, procurement, and permit processing.

Key Responsibilities

• Oversee daily administrative tasks, manage office supplies, and maintain a tidy and organise workspace
• Contribute to the development and implementation of efficient administrative policies and procedures
• Ensure compliance with the company policies and procedures
• Assist in preparation of reports and presentations and aids in budgeting process
• Process invoices, track expenses and assist with budget management
• Maintain and organize physical and digital files, manage databases, and ensure accurate record‑keeping of important documents
• Review incoming calls and memos, submissions, and reports and forward them to the proper parties
• Assist the Administration Manager in various projects
• Assist in maintenance of databases related to specific projects or tasks
• Ensure proper tracking of requisitions, service contracts, orders and invoicing
• Participate in relevant projects and community activities as and when needed
• Ensure office equipment are in good condition and liaise with maintenance team for support if needed
• Assist and provide general administrative support to various teams and departments
• Assist HR with onboarding preparation
• Act promptly to stores request and follow up to be completed
• Assist in obtaining mall and police permit related to the scope of work required from the appointed contractor when needed

Your Profile

UAE National with Family book Diploma/Bachelors Degree in Business Excellent communication skills and proficient in English and Arabic. Customer centric with a positive attitude. Proficient in MS Office - Excel