Store Assistant - School Operations

Gems Education UAE; Dubai; On-site; AED 39,060 - 61,380; Full time

Job summary

Gems Education UAE is seeking a Store Assistant - School Operations in Dubai. This role involves managing school store operations, maintaining accurate records, and assisting purchasing activities for a smooth administrative flow.

The ideal candidate has experience in school stores and administrative roles with strong organisational and Excel skills. Join our committed team to support high-quality education delivery in a structured environment.

Qualifications

• Previous experience in school stores or administrative support preferred.
• Good knowledge of MS Excel and database systems.
• Strong organisational skills and attention to detail.

Responsibilities

• Support budget preparation and purchasing coordination.
• Maintain accurate records of items received and issued.
• Organise school supplies and manage stock levels.

Skills

School store management

Purchasing support

Inventory records

MS Excel

Communication

Multitasking

Job description

Role: Store Assistant - School Operations

Location: Dubai, United Arab Emirates
Industry: Primary-Secondary Education
Function: Administrative Support
Experience: Previous experience in school stores, purchasing support, administration, or inventory handling preferred
Job type: Full-time

Overview

Store Assistant - School Operations in Dubai, United Arab Emirates is a practical Primary-Secondary Education opportunity for an organised administrative support professional who can manage school store records, assist purchasing activities, coordinate printing requirements, and maintain smooth day-to-day operational support within a school environment. This role is suitable for a detail-focused candidate with strong Excel skills, good communication ability, and the confidence to manage multiple administrative tasks accurately.

Job Details

• Country: United Arab Emirates
• City: Dubai
• Salary: 3500-5500 (estimated based on similar jobs)
• Gender: Any
• Candidate Nationality: Any
• Job Type: Full-time

Context

The Store Assistant - School Operations will support the school's purchasing and store management activities by maintaining accurate records, organizing supplies, processing printing orders, and assisting with budget-related preparation. The role contributes to efficient school administration by ensuring materials, stationery, printed documents, and store items are tracked, stored, and issued properly. Working closely with the Purchasing Officer, the Store Assistant helps maintain reliable operational flow across departments while supporting the professional standards expected in a GEMS Education school.

Key Responsibilities

• Work closely with the Purchasing Officer to support budget preparation, purchasing coordination, and store‑related administrative tasks.
• Manage the school store efficiently by maintaining accurate records of items received, issued, stored, and monitored.
• Organise school supplies, stationery, printed materials, and store items in a clear, accessible, and secure manner.
• Process printing orders for reports, letterheads, diaries, forms, and other school‑related documents.
• Track stock levels and highlight shortages, damaged items, or replenishment needs to the relevant team.
• Maintain updated records using MS Excel, database systems, and internal tracking tools where required.
• Support documentation for purchasing, store movement, printing requests, and administrative follow‑up.
• Coordinate with staff members and departments to understand store requirements and provide timely support.
• Handle telephone calls, internal queries, and routine communication in a professional and helpful manner.
• Maintain a clean, organised, and safe storage area that supports efficient daily school operations.
• Assist with administrative duties during busy periods and support multitasking requirements across school operations.
• Follow GEMS Education policies, safeguarding standards, procedures, and codes of conduct at all times.
• Perform additional duties as assigned by line managers or supervisors to support the smooth running of the school.

Ideal Profile

• Previous experience in school stores, purchasing support, inventory handling, office administration, or a similar support role is preferred.
• Good knowledge of MS Excel and the ability to work with database systems or digital records.
• Strong organisational skills with the ability to manage stock records, printing requests, files, and follow‑up tasks accurately.
• Good English language skills, including reading, writing, and speaking.
• Professional telephone manner with the confidence to communicate with staff, suppliers, and internal departments.
• Ability to work under pressure while maintaining accuracy, patience, and a service‑focused attitude.
• Willingness to multitask and support different administrative and operational needs during the school day.
• Reliable, punctual, detail‑oriented, and able to maintain confidentiality where required.
• Good public relations skills and a positive approach when dealing with colleagues, parents, visitors, or support teams.
• A UK‑enhanced DBS or equivalent police clearance is required for appointment.

Skills Set

• School store management
• Purchasing support
• Inventory records
• Stock control
• Printing order coordination
• Budget preparation support
• MS Excel
• Database systems
• Administrative support
• Record keeping
• Stationery management
• Document handling
• Telephone communication
• English communication
• Staff coordination
• Supplier coordination
• Filing and tracking
• Multitasking
• Time management
• Organisational skills
• School operations
• Policy compliance
• Safeguarding awareness

Why Join Us

This role offers a steady opportunity to support the daily operational needs of a respected school group in Dubai's Primary-Secondary Education sector. The Store Assistant - School Operations will work in a structured school environment where accuracy, organisation, communication, and service quality directly support teachers, staff, and students. It is a good fit for a dependable administrative professional who enjoys practical coordination work and wants to contribute to the smooth running of a school community.

About the Company

GEMS Education is a leading education provider in the UAE, operating schools that serve diverse student communities through strong academic standards, safeguarding practices, and well‑structured school operations. The organisation supports quality learning environments by combining teaching excellence, student wellbeing, professional administration, and reliable operational systems across its campuses.