Exams Officer - Academic Operations

Gems Education UAE; Dubai; On-site; AED 66,960 - 100,440; Full time

Benefits offered by this job

Access to GEMS Rewards

Supportive professional culture

Opportunity to grow and succeed

Job summary

Gems Education UAE is looking for an Exams Officer in Dubai, responsible for managing the entire examination cycle within a thriving school environment.

The ideal candidate will have a Bachelor's degree and 2-3 years of experience in academic administration or exam coordination, strong attention to detail, and excellent communication skills. The role offers opportunities for professional growth and contributions to student welfare and school activities.

Qualifications

• 2-3 years of experience in a similar exams officer, assessment support, or school administration position.
• Strong administrative ability with excellent attention to detail and accuracy.
• Excellent communication skills for working with students, parents, colleagues, and school leaders.

Responsibilities

• Support the full examination cycle, including planning, preparation, coordination, delivery, and post-exam administration.
• Coordinate with academic staff and school leadership to ensure assessments are organized according to school procedures.
• Communicate clearly with students, parents, teachers, and administrative teams about exam schedules, requirements, and updates.

Skills

Examination coordination

Academic administration

Assessment scheduling

Student data management

Records and documentation control

Invigilation planning

Confidential information handling

Parent and staff communication

Microsoft Office skills

Deadline tracking

School operations support

Safeguarding compliance

Education

Bachelor's degree from a recognized institution

Job description

Job Snapshot

Role: Exams Officer

Location: Dubai, UAE

Industry: Education Management

Function: School-College Administration

Experience: 2-3 years in a similar school examination or academic administration role

Job Type: Full-time

Salary: 6000‑9000 (estimated based on similar jobs)

Gender: Any

Candidate Nationality: Any

Job Details

Country: UAE

City: Dubai

Key Responsibilities

• Support the full examination cycle, including planning, preparation, coordination, delivery, and post‑exam administration.
• Prepare examination timetables, candidate records, seating plans, invigilation arrangements, and related school documentation.
• Coordinate with academic staff and school leadership to ensure assessments are organized according to school procedures.
• Maintain accurate student examination records, assessment files, attendance details, and confidential exam information.
• Communicate clearly with students, parents, teachers, and administrative teams about exam schedules, requirements, and updates.
• Assist in the secure handling, storage, and distribution of examination materials and assessment documents.
• Track key deadlines and ensure examination tasks are completed accurately within required timelines.
• Help resolve operational issues related to exam rooms, candidate lists, documentation, or assessment logistics.
• Contribute to school events, community activities, and wider administrative support where required.
• Uphold safeguarding expectations and maintain a professional, student‑focused approach in all school interactions.

Ideal Profile

• Bachelor's degree from a recognized institution.
• 2-3 years of experience in a similar exams officer, assessment support, or school administration position.
• Strong administrative ability with excellent attention to detail and accuracy.
• Confident handling of student records, examination data, schedules, and confidential information.
• Excellent communication skills for working with students, parents, colleagues, and school leaders.
• Positive and enthusiastic approach to school life, both inside and outside the classroom environment.
• Ability to reflect the school values of Grow, Flourish, and Discover through daily work.
• Organized, dependable, and able to manage multiple deadlines during busy assessment periods.
• Willingness to support extra‑curricular activities, school culture, and community‑based events.
• Commitment to safeguarding, student welfare, and professional standards in education.

Skills Set

• Examination coordination
• Academic administration
• Assessment scheduling
• Student data management
• Records and documentation control
• Invigilation planning
• Confidential information handling
• Parent and staff communication
• Microsoft Office skills
• Deadline tracking
• School operations support
• Safeguarding compliance

Why Join Us

• Join a growing school community in Dubai South with a strong focus on academic quality, student support, and operational excellence.
• Work in a British Schools Overseas accredited environment that supports high standards across teaching and school administration.
• Be part of a professional culture where staff are encouraged to grow, flourish, and succeed.
• Gain valuable experience in school examination operations within a respected UAE education group.
• Access GEMS Rewards, offering savings on travel, hotels, restaurants, retail, and everyday services across the UAE.