Store In Charge - School Inventory

Gems Education UAE; Dubai; On-site; AED 55,800 - 89,280; Full time

Job summary

GEMS Founders School - Dubai South in Dubai, UAE is seeking a Store In Charge - School Inventory to manage the storeroom, receive materials and maintain accurate stock records for operations and academics. The role requires collaboration with teaching, admin and facilities teams, regular stock counting, and timely replenishment while upholding security and safety standards.

Ideal candidates have 3–4 years in inventory control, a relevant qualification, and strong Excel/inventory tools experience

Qualifications

• Bachelor's degree or equivalent qualification.
• 3-4 years in storekeeping or inventory control.
• Proficient in stock receiving, storage and reconciliation.
• Strong records and documentation practices.

Responsibilities

• Manage daily operation of school storeroom and inventory areas.
• Receive materials from approved vendors.
• Verify deliveries against orders and invoices.
• Record stock movements in the inventory system.
• Organise materials by category and storage requirements.
• Conduct regular stock counts and reconcile variances.
• Coordinate with departments on material needs.
• Ensure secure storage of high-value items.

Skills

Inventory management

Storekeeping

Stock receiving

Inventory reconciliation

Education

Bachelor's degree

Grade 12 equivalence

Tools

Microsoft Excel

Inventory management systems

Job description

Store In Charge - School Inventory in Dubai, UAE is an Education Management opportunity responsible for maintaining accurate stock records, issuing supplies and ensuring the timely availability of operational and academic materials. GEMS Founders School - Dubai South is hiring an organised inventory professional for August 2026 who can control school storeroom activities, coordinate with internal departments and maintain efficient stock-handling procedures.

Job Details Country: UAE City: Dubai Industry: Education Management Function: Inventory / Warehouse Salary: 5000-8000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Role Context

The Store In Charge - School Inventory will oversee the receipt, storage, control and distribution of supplies used across the school. The position supports uninterrupted daily operations by maintaining reliable inventory records, protecting stored assets and ensuring departments receive approved materials in an orderly and accountable manner.

Key Responsibilities

• Manage the daily operation of the school storeroom and associated inventory areas.
• Receive academic materials, office supplies, equipment and operational goods from approved vendors.
• Verify deliveries against purchase orders, invoices and delivery documentation.
• Inspect received items for quantity, quality, condition and specification accuracy.
• Record incoming and outgoing stock accurately within the designated inventory system.
• Organise materials by category, usage frequency and storage requirements.
• Label shelves, bins and stock items to support efficient identification and retrieval.
• Issue supplies only against authorised requests and maintain complete supporting records.
• Coordinate with teaching, administration, facilities and support teams regarding material requirements.
• Monitor stock levels and identify items approaching minimum reorder quantities.
• Prepare replenishment requests before critical supplies become unavailable.
• Conduct scheduled physical stock counts and reconcile findings against system balances.
• Investigate stock variances, missing materials and documentation discrepancies.
• Maintain accurate stock registers, issue records, delivery notes and inventory reports.
• Ensure high-value, fragile or sensitive items are stored securely.
• Apply first-in, first-out procedures where appropriate.
• Identify damaged, obsolete or surplus stock and report it for approved action.
• Support the disposal or transfer of materials in accordance with school procedures.
• Keep storerooms clean, orderly, safe and accessible.
• Follow health and safety requirements when storing or moving materials.
• Coordinate with procurement and finance teams to resolve delivery or invoice issues.
• Support annual budgeting by providing stock usage and replenishment information.
• Prepare inventory summaries and operational reports for school management.
• Assist with the distribution and recovery of textbooks, learning resources and school equipment.
• Maintain confidentiality and protect school property from loss or unauthorised use.
• Use computers and inventory tools to update records and produce reports.
• Participate in school events and community activities when operational support is required.
• Build cooperative working relationships with colleagues, students, parents and suppliers.
• Demonstrate the school 's values of Grow, Flourish and Discover in daily conduct.
• Carry out additional storekeeping and operational responsibilities assigned by management.

Ideal Profile

• Bachelor 's degree or an equivalent Grade 12 secondary school qualification.
• 3-4 years of experience in storekeeping, inventory control or a comparable position.
• Practical knowledge of receiving, storage, stock issuance and inventory reconciliation.
• Ability to maintain accurate records and supporting documentation.
• Competence using computers, spreadsheets and inventory management tools.
• Strong organisational skills and attention to detail.
• Ability to manage multiple requests while protecting stock accuracy.
• Good interpersonal skills for working with colleagues, students and parents.
• Responsible approach to school assets, supplies and confidential information.
• Ability to work independently and contribute effectively within a team.
• Clear communication skills for coordinating with vendors and internal departments.
• Practical problem-solving ability when handling shortages or delivery discrepancies.
• Commitment to maintaining a clean and safe storage environment.
• Creative and enthusiastic approach to supporting school operations.
• Willingness to participate in extracurricular and community-based events.
• Availability to commence employment in August 2026.

Skills Set

• School inventory management
• Storekeeping
• Stock receiving
• Goods inspection
• Stock issuance
• Inventory reconciliation
• Physical stock counting
• Reorder level monitoring
• Purchase order verification
• Delivery documentation
• Stock register maintenance
• Inventory reporting
• Warehouse organisation
• Asset protection
• Materials handling
• Supplier coordination
• Procurement support
• Invoice verification
• Microsoft Excel
• Inventory management systems
• Data entry
• Document control
• Stock variance investigation
• Textbook distribution
• Equipment tracking
• Health and safety compliance
• Internal stakeholder coordination
• Time management
• Record accuracy

Why Join Us

This position offers a stable operational career within Dubai 's growing Education Management sector and the opportunity to support a developing British curriculum school. The successful candidate will contribute directly to efficient campus operations, work within an established international education network and benefit from employee savings available through the GEMS Rewards programme.

About the Company

GEMS Founders School - Dubai South is part of GEMS Education and operates within a growing school community in Dubai. The school follows a British curriculum model and promotes a culture centred on growth, achievement, collaboration and active participation in school life.