Stock & Operations Administrator I Abu Dhabi

Seddiqi Holding; Dubai; On-site; AED 73,000 - 106,000; Full time

Job summary

Seddiqi Holding seeks a detail-oriented Stock Controller for its luxury retail stores in Dubai. The role focuses on stock control, inventory accuracy, and smooth operational administration to support boutique teams.

Ideal candidates have 2+ years in luxury retail, strong English communication, and proficient MS Office skills. The position requires excellent organizational abilities and a proactive, reliable work ethic.

Qualifications

• 2+ years of experience in luxury retail.
• Proficiency in MS Office Suite.
• Excellent English communication (verbal and written).
• Strong organizational and time management skills.
• Excellent interpersonal skills and ability to build relationships.
• Ability to prioritize tasks and multitask.

Responsibilities

• Review stock level and ensure timely replenishment with adherence to procedures.
• Ensure availability of promotional materials and conduct regular inventory checks.
• Safeguard stock as custodian of the safe and ensure secure storage.
• Follow stock control policies and conduct regular inventory checks with high accuracy.
• Communicate inventory results to boutique management and escalate issues as needed.
• Ensure proper acceptance procedures for all delivered stock and accurate labeling.
• Coordinate with brand manager on special orders and parts deliveries.
• Manage stock reservation requests and deposits per company policy.
• Oversee price changes and tagging/labelling as required.
• Accurately input stock movements in POS system per policy.

Skills

Luxury retail experience

English communication

Organizational and time management

Interpersonal skills

Prioritize and multi-task

Education

No formal degree required

Tools

MS Office (Word, Excel, PowerPoint & Outlook)

Job description

Key Responsibilities

Stock Control

• Review stock level/availability ensure timely stock replenishment with full adherence to receiving and transferring procedures.
• Ensures the availability and timely replenishment of store promotional materials (boxes, shopping bags, display materials, consumables, and corporate gifts); conducts regular inventory checks and ensures proper safekeeping to avoid damages.
• Acts as the custodian of the safe, ensuring proper organization and accessibility of merchandise and that stock is stored securely.
• Ensures policies, rules, and procedures are followed with respect to stock control and audit, which is also aligned with the Brand Principal policies and conducts regular inventory checks with a high level of responsibility, attention and zero tolerance on stock discrepancies.
• Communicate the inventory results to the boutique manager and the team and escape any issues to retail management and follows up on stock approvals.
• Ensures proper acceptance procedures of all delivered stock, with maximum accuracy and efficiency.
• Ensures that all products are properly labeled, both on the sales floor and in the safe area.
• Communicate with the brand Manager on special orders and spare parts orders and follows up on updates and delivery times.
• Administrates the process of stock reservation requests and deposits in line with company policy.
• Manages the price change process when and as required and ensures proper tagging/labelling
• Accurately inputs the information on the POS system such as item transfers, and returns in accordance with the company policies and procedures.

Operational Administration

• Ensures that the documentation archive and storage are in perfect condition at all times, which corresponds to organizing a filing system and updating relevant documents, including invoices, LTO/LTI, DNs, etc.
• To manage the process of in and out consignment (and its archive) related to photo shootings, events, staff consignment and private views.
• Handles aftersales process effectively, ensures full adherence to repair/return policies and procedures, and takes responsibility for all boutique job cards, repairs, reservations.
• Processes invoicing procedures accurately and prepares daily sales & reconciliation reports in preparation for sales proceeds collections.
• Ensure that the stock is clean and tidy at all times.
• To demonstrate a non-compromising attitude, good approach, precision, and reliability within the daily routine.
• To support the team in the final stage of invoicing and gift wrapping.
• To ensure proper grooming while on duty

To be successful in this role, you should have:

• 2+ years of experience in luxury retail
• Microsoft Office Suite - Basic Word, Excel, PowerPoint & Outlook
• English - Good verbal and written communication
• Organizational and time management skills
• Excellent interpersonal skills and the ability to build working relationships
• Ability to prioritize and multi-task

NOTE: Only shortlisted applicants will be contacted. Thank you for your interest in joining Seddiqi Holding.