Statutory & Compliance Executive

Im Rasasi perfumes trading L.L.C - S.O.C; Dubai; On-site; AED 180,000 - 320,000; Full time

Job summary

Confidential in UAE seeks a Statutory Compliance Executive to manage corporate documentation and regulatory filings. You will coordinate licenses, registrations, and approvals, ensuring confidentiality and timely renewals across the group.

Strong focus on statutory documentation and governance is essential. You will liaise with multiple departments to compile required records, maintain centralized trackers, and support commercial and administrative matters requiring legal documentation and

Qualifications

• Bachelor’s degree in Business Administration, Commerce or related field.
• 3–5 years of experience in statutory documentation and statutory compliance.
• Experience in UAE/GCC regulatory and government documentation environment.
• Knowledge of document management and statutory renewal processes.

Responsibilities

• Prepare corporate documentation including product registration, trademark registration and update corporate documents.
• Maintain records of agreements, contracts, licenses, certificates and other compliance documents.
• Coordinate with internal departments to collect and verify required documents.
• Ensure filing confidentiality of sensitive legal documents.
• Monitor statutory and regulatory documents, renew licenses and government registrations on time.
• Coordinate with authorities for applications, renewals, amendments and approvals.
• Maintain a centralized tracker for documents and renewals.
• Manage contracts, tenancy documents and service agreements; monitor renewals.
• Collaborate with HR, Finance, Operations and other departments on legal/documentation needs.

Skills

Statutory documentation

Statutory compliance

Corporate administration

Education

Bachelor's degree in Business Administration/Commerce

Legal administration/compliance governance/document control certification (advantage)

Job description

Job Vacancy

Position

Statutory Compliance Executive

Department

Statutory Compliance Management

Employer

Confidential

Location

UAE

Employment Type

Full-Time

Industry

Fragrance Beauty Luxury Fashion

Experience

3 5 years in Statutory documentation government compliance documentation corporate compliance or a related field

About the Role

We are looking for a detail-oriented and organized Statutory Compliance Executive to manage and coordinate the Group s compliance regulatory and corporate documentation requirements

Key Responsibilities

1. 1 Corporate Documentation Prepare Product Documentation Product Registration Trademark Registration and update corporate documents Maintain proper records of agreements contracts licenses certificates authorizations powers of attorney and other compliance documents Coordinate with internal departments for collection and verification of required documents Assist in preparing documentation required for commercial and administrative matters Ensure proper filing and confidentiality of sensitive legal documents
2. 2 Statutory Regulatory Compliance Maintain records of all statutory and regulatory documents relating to the Group and its entities Monitor expiry dates of trade licenses commercial registrations permits certificates registrations and other statutory documents Coordinate timely renewal of licenses permits certificates and government registrations Follow up with relevant departments and government authorities to ensure compliance requirements are completed on time Maintain a centralized tracker for statutory documentation and renewal requirements
3. 3 Government Authority Coordination Coordinate with relevant government authorities free zones municipalities chambers regulatory bodies and other official entities as required Follow up on applications renewals amendments approvals and other official submissions Ensure that all required supporting documents are complete and properly submitted Maintain records of submissions approvals correspondence and government transactions
4. 4 Contracts Agreements Maintain a systematic database of contracts agreements tenancy documents service agreements and other legal documents Monitor contract validity renewal dates and important contractual obligations Coordinate with concerned departments and management for timely renewal or amendments
5. 5 Coordination Administrative Support Coordinate with HR Finance Operations Procurement Retail Administration and other departments regarding legal and statutory documentation Assist management with documentation required for new business activities branches outlets registrations and other corporate requirements Perform other legal documentation and compliance-related duties assigned by management

Required Qualifications

1. Bachelor s degree in Business Administration Commerce or a related field
2. Additional certification in legal administration compliance corporate governance or document control will be an advantage Minimum 3 5 years of relevant experience in statutory documentation statutory compliance corporate administration or a similar role Experience in the UAE GCC regulatory and government documentation environment is must Good knowledge of document management and statutory renewal processes

Key Performance Areas

The selected candidate will be expected to ensure Timely renewal of all applicable licenses permits registrations and statutory documents Accurate and up-to-date legal and statutory records Proper tracking and follow-up of pending documentation Timely submission of required government and regulatory documents Effective document filing and retrieval Timely escalation of upcoming expiries compliance requirements and pending approvals Minimal risk of delays penalties or business disruption arising from documentation lapses