Legal & Statutory Documentation Executive

Tanqeeb; Dubai; On-site; AED 150,000 - 240,000; Full time

Job summary

Confidential in UAE is seeking a detail-oriented Legal & Statutory Documentation Executive to manage the Group’s legal, regulatory, and corporate documents. The role requires 3–5 years in legal documentation and government compliance within the UAE/GCC.

You will coordinate across departments to collect, verify, and file documents, ensuring timely renewals and confidentiality. A background in law or related fields is essential.

Qualifications

• Bachelor’s degree in law, business administration, commerce, or a related field.
• 3–5 years of experience in legal documentation, statutory compliance, corporate administration, or a similar role.
• Experience with UAE/GCC regulatory and government documentation.
• Certification in legal administration, compliance, governance or document control is an advantage.

Responsibilities

• Prepare, maintain, organize, and update legal and corporate documents.
• Keep records of agreements, contracts, licenses, certificates, and authorizations.
• Coordinate with internal departments to collect and verify required documents.
• Assist in preparing documentation for legal, commercial, and administrative matters.
• Ensure proper filing and confidentiality of sensitive legal documents.
• Monitor expiry and renewals of trade licenses, registrations, permits, and certificates.
• Coordinate timely renewal processes and liaise with authorities as needed.
• Maintain a centralized tracker for statutory documentation and renewal requirements.
• Coordinate with HR, Finance, Operations, Procurement and other departments on legal documentation.
• Support management with documentation for new business activities, branches, and registrations.

Skills

Legal documentation management

Regulatory compliance

Document control

Cross-department coordination

Education

Bachelor’s degree in law, business administration, commerce, or related field

Legal administration/corporate governance certifications (advantage)

Job description

Job Vacancy: Legal & Statutory Documentation Executive

Position: Legal & Statutory Documentation Executive
Department: Legal / Regulation & Compliance

Employer: Confidential
Location: UAE
Employment Type: Full-Time

Industry: Fragrance / Beauty / Luxury / Fashion
Experience: 3–5 years in legal documentation, government/statutory documentation, corporate compliance, or a related field

About the Role

We are looking for a detail-oriented and organized Legal & Statutory Documentation Executive to manage and coordinate the Group’s legal, statutory, regulatory, and corporate documentation requirements.

Key Responsibilities

1. Legal & Corporate Documentation

• Prepare, maintain, organize, and update legal and corporate documents.

• Maintain proper records of agreements, contracts, licenses, certificates, authorizations, powers of attorney, and other legal documents.

• Coordinate with internal departments for collection and verification of required documents.

• Assist in preparing documentation required for legal, commercial, and administrative matters.

• Ensure proper filing and confidentiality of sensitive legal documents.

2. Statutory & Regulatory Compliance

• Maintain records of all statutory and regulatory documents relating to the Group and its entities.

• Monitor expiry dates of trade licenses, commercial registrations, permits, certificates, registrations, and other statutory documents.

• Coordinate timely renewal of licenses, permits, certificates, and government registrations.

• Follow up with relevant departments and government authorities to ensure compliance requirements are completed on time.

• Maintain a centralized tracker for statutory documentation and renewal requirements.

3. Government & Authority Coordination

• Coordinate with relevant government authorities, free zones, municipalities, chambers, regulatory bodies, and other official entities as required.

• Follow up on applications, renewals, amendments, approvals, and other official submissions.

• Ensure that all required supporting documents are complete and properly submitted.

• Maintain records of submissions, approvals, correspondence, and government transactions.

4. Contracts & Agreements

• Maintain a systematic database of contracts, agreements, tenancy documents, service agreements, and other legal documents.

• Monitor contract validity, renewal dates, and important contractual obligations.

• Coordinate with concerned departments and management for timely renewal or amendments.

• Liaise with legal consultants or external lawyers whenever required.

5. Coordination & Administrative Support

• Coordinate with HR, Finance, Operations, Procurement, Retail, Administration, and other departments regarding legal and statutory documentation.

• Assist management with documentation required for new business activities, branches, outlets, registrations, and other corporate requirements.

• Perform other legal documentation and compliance-related duties assigned by management.

Key Performance Areas

The selected candidate will be expected to ensure:

• Timely renewal of all applicable licenses, permits, registrations, and statutory documents.

• Accurate and up-to-date legal and statutory records.

• Proper tracking and follow-up of pending documentation.

• Timely submission of required government and regulatory documents.

• Effective document filing and retrieval.

• Timely escalation of upcoming expiries, compliance requirements, and pending approvals.

• Minimal risk of delays, penalties, or business disruption arising from documentation lapses.

Desired Candidate Profile

• Bachelor’s degree in law, Business Administration, Commerce, or a related field.

• Additional certification in legal administration, compliance, corporate governance, or document control will be an advantage.

• Minimum 3–5 years of relevant experience in legal documentation, statutory compliance, corporate administration, or a similar role.

• Experience in the UAE/GCC regulatory and government documentation environment is must.

• Good knowledge of document management and statutory renewal processes.