Senior Reporting & Document Control Specialist

White Spot Facilities Management Services LLC; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

White Spot Facilities Management Services LLC is seeking a meticulous Document Controller in Dubai to manage and maintain critical documents, reports, and contracts. You will chase missing submissions, uphold version control, and ensure quick retrieval of records in a structured filing system.

This role requires strong Excel skills, confidentiality, and the ability to coordinate with multiple departments to keep information current and accurate.

Qualifications

• Strong Excel skills and data handling ability.
• Experience with document-control processes and records.
• Ability to chase and verify information with senior stakeholders.
• Excellent confidentiality and version-control discipline.

Responsibilities

• Collect weekly reports from all designated stakeholders and chase missing/late submissions.
• Maintain the Master Action Tracker and follow up overdue actions.
• Maintain the Master Document Register: proposals, contracts, MOMs, reports, quotations, LOAs, operational trackers and supporting evidence.
• Control document versions and identify missing, outdated, duplicate or superseded documents.
• Compile the weekly management pack for the GGM without changing the owners' information.
• Maintain the future cloud/database filing structure and ensure documents can be quickly retrieved.
• Coordinate with HR, Operations, BD, Finance, Procurement, Hospitality, Snagging/DLP, Lagoons and F72 to keep information current.
• Escalate missing information, overdue actions and data inconsistencies to the GGM.
• Highly organized, strong Excel/document-control skills, comfortable chasing senior stakeholders, analytical enough to identify missing/inconsistent information, and extremely disciplined with confidentiality and version control.

Skills

Excel

Document control

Stakeholder management

Attention to detail

Job description

White Spot Facilities Management Services LLC is seeking a meticulous Document Controller in Dubai to manage and maintain critical documents, reports, and contracts. You will chase missing submissions, uphold version control, and ensure quick retrieval of records in a structured filing system.

This role requires strong Excel skills, confidentiality, and the ability to coordinate with multiple departments to keep information current and accurate.