Senior Executive Secretary to Chairman | Global Admin

Black Pearl Consult; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

Black Pearl Consult in Dubai is seeking an experienced Executive Secretary to support the Chairman with high-level administrative duties, calendar management, travel coordination, and confidential matters.

The ideal candidate will be proactive, organized, and discreet, with strong English communication, proficiency in MS Office, and a proven ability to handle sensitive information with professionalism. Experience in the automotive sector is a plus.

Qualifications

• 10 years experience as an Executive secretary or similar administrative role.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills in English.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work effectively under pressure and maintain a high level of professionalism and confidentiality.
• Bachelor's degree in Business Administration, Management, or relevant field is preferred.
• Experience in the automotive industry or a related field is a plus.

Responsibilities

• Provide high-level administrative support to the Chairman, managing calendars, appointments, and travel arrangements.
• Coordinate and organize meetings, conferences, and corporate events, including logistics, agendas, and minutes.
• Handle confidential and sensitive information with discretion and integrity.
• Prepare correspondence, presentations, and reports as required.
• Conduct research and compile data to support decision-making processes.
• Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills.
• Manage expense reports and reimbursements efficiently.
• Maintain office efficiency by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions.
• Handle ad-hoc projects and tasks as assigned.

Skills

Calendar management

Meeting coordination

Confidentiality

Executive support

English communication

MS Office

Time management

C-level support

Education

Bachelor's degree

Job description

Dubai, United Arab Emirates | Posted on 10/14/2025

Our client, a prominent automotive company based in Dubai,is seeking a dedicated and experienced Executive Secretary to providecomprehensive administrative support to the Chairman. The ideal candidate willbe proactive, organized, and capable of handling a wide range of administrativeduties with utmost professionalism and confidentiality. Your duties andresponsibilities would include but not limited to:

• Providehigh-level administrative support to the Chairman, managing calendars,appointments, and travel arrangements.
  
• Coordinateand organize meetings, conferences, and corporate events, includinglogistics, agendas, and minutes.
  
• Handleconfidential and sensitive information with discretion and integrity.
  
• Preparecorrespondence, presentations, and reports as required.
  
• Conductresearch and compile data to support decision-making processes.
  
• Actas the primary point of contact for internal and external stakeholders,demonstrating professionalism and excellent communication skills.
  
• Manageexpense reports and reimbursements efficiently.
  
• Maintainoffice efficiency by organizing office operations and procedures;controlling correspondence; designing filing systems; reviewing andapproving supply requisitions.
  
• Handlead-hoc projects and tasks as assigned.
  

Requirements

To be considered, you need to meet the followingrequirements:

• 10years experience as an Executive secretary or similar administrative role,preferably supporting C-level executives.
  
• Excellentorganizational and time management skills, with the ability to prioritizetasks and meet deadlines.
  
• Strongverbal and written communication skills in English.
  
• Proficientin MS Office (Word, Excel, PowerPoint, Outlook).
  
• Abilityto work effectively under pressure and maintain a high level ofprofessionalism and confidentiality.
  
• Bachelor'sdegree in Business Administration, Management, or relevant field ispreferred.
  
• Experiencein the automotive industry or a related field is a plus.
  

To view other vacancies we have, please check our website( www.blackpearlconsult.com ) and follow us on our social media accounts -

Disclaimer: Black Pearl will never ask for money or any formof charge our candidates just to process or consider their application for anyof our available vacancies. If you happen to receive such a request from anymembers of our staff or other individuals claiming to be part of Black Pearl,please do call our office at [phone] or drop us a message on ourwebsite - www.blackpearlconsult.com .