Executive Secretary - Hindi Speaker

Black Pearl Consult; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

Black Pearl Consult in Dubai is seeking an experienced Executive Secretary to support the Chairman with high-level administrative duties, calendar management, travel coordination, and confidential matters.

The ideal candidate will be proactive, organized, and discreet, with strong English communication, proficiency in MS Office, and a proven ability to handle sensitive information with professionalism. Experience in the automotive sector is a plus.

Qualifications

• 10 years experience as an Executive secretary or similar administrative role.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills in English.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work effectively under pressure and maintain a high level of professionalism and confidentiality.
• Bachelor's degree in Business Administration, Management, or relevant field is preferred.
• Experience in the automotive industry or a related field is a plus.

Responsibilities

• Provide high-level administrative support to the Chairman, managing calendars, appointments, and travel arrangements.
• Coordinate and organize meetings, conferences, and corporate events, including logistics, agendas, and minutes.
• Handle confidential and sensitive information with discretion and integrity.
• Prepare correspondence, presentations, and reports as required.
• Conduct research and compile data to support decision-making processes.
• Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills.
• Manage expense reports and reimbursements efficiently.
• Maintain office efficiency by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions.
• Handle ad-hoc projects and tasks as assigned.

Skills

Calendar management

Meeting coordination

Confidentiality

Executive support

English communication

MS Office

Time management

C-level support

Education

Bachelor's degree

Job description

Dubai, United Arab Emirates | Posted on 10/14/2025

Our client, a prominent automotive company based in Dubai,is seeking a dedicated and experienced Executive Secretary to providecomprehensive administrative support to the Chairman. The ideal candidate willbe proactive, organized, and capable of handling a wide range of administrativeduties with utmost professionalism and confidentiality. Your duties andresponsibilities would include but not limited to:

• Providehigh-level administrative support to the Chairman, managing calendars,appointments, and travel arrangements.
• Coordinateand organize meetings, conferences, and corporate events, includinglogistics, agendas, and minutes.
• Handleconfidential and sensitive information with discretion and integrity.
• Preparecorrespondence, presentations, and reports as required.
• Conductresearch and compile data to support decision-making processes.
• Actas the primary point of contact for internal and external stakeholders,demonstrating professionalism and excellent communication skills.
• Manageexpense reports and reimbursements efficiently.
• Maintainoffice efficiency by organizing office operations and procedures;controlling correspondence; designing filing systems; reviewing andapproving supply requisitions.
• Handlead-hoc projects and tasks as assigned.

Requirements

To be considered, you need to meet the followingrequirements:

• 10years experience as an Executive secretary or similar administrative role,preferably supporting C-level executives.
• Excellentorganizational and time management skills, with the ability to prioritizetasks and meet deadlines.
• Strongverbal and written communication skills in English.
• Proficientin MS Office (Word, Excel, PowerPoint, Outlook).
• Abilityto work effectively under pressure and maintain a high level ofprofessionalism and confidentiality.
• Bachelor'sdegree in Business Administration, Management, or relevant field ispreferred.
• Experiencein the automotive industry or a related field is a plus.