Senior Executive Assistant — Global Scheduler & Travel

Progressive; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

Progressive in Dubai is seeking a seasoned Executive Assistant to provide high-level support to a senior executive within a leading Oil & Gas organisation in the UAE. You will efficiently manage complex calendars, coordinate international travel, and prepare executive documentation in a fast-paced environment.

The role requires discretion, strong communication skills, and the ability to handle confidential information.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar senior administrative role for an international company.
• Strong organisational and multitasking skills.
• Proficiency with Microsoft Office Suite.
• Experience coordinating travel and managing executive schedules.
• Excellent communication and stakeholder management skills.
• High attention to detail and ability to work independently.
• Professional, trustworthy, and capable of handling sensitive information.

Responsibilities

• Manage complex calendars, meetings, appointments, and executive schedules.
• Coordinate domestic and international travel, including itineraries, accommodation, and logistics.
• Process expense reports and manage travel-related administration.
• Prepare presentations, reports, correspondence, and executive documentation.
• Organise meetings, teleconferences, and corporate events.
• Act as a key point of contact for internal and external stakeholders.
• Maintain accurate filing systems and ensure efficient office operations.
• Handle confidential information with professionalism and discretion.

Skills

Calendar management

Travel coordination

Expense reporting

Presentations

Stakeholder management

MS Office

Tools

Microsoft Office

Job description

Progressive in Dubai is seeking a seasoned Executive Assistant to provide high-level support to a senior executive within a leading Oil & Gas organisation in the UAE. You will efficiently manage complex calendars, coordinate international travel, and prepare executive documentation in a fast-paced environment.

The role requires discretion, strong communication skills, and the ability to handle confidential information.