Executive Assistant

Progressive; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

Progressive in Dubai is seeking a seasoned Executive Assistant to provide high-level support to a senior executive within a leading Oil & Gas organisation in the UAE. You will efficiently manage complex calendars, coordinate international travel, and prepare executive documentation in a fast-paced environment.

The role requires discretion, strong communication skills, and the ability to handle confidential information.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar senior administrative role for an international company.
• Strong organisational and multitasking skills.
• Proficiency with Microsoft Office Suite.
• Experience coordinating travel and managing executive schedules.
• Excellent communication and stakeholder management skills.
• High attention to detail and ability to work independently.
• Professional, trustworthy, and capable of handling sensitive information.

Responsibilities

• Manage complex calendars, meetings, appointments, and executive schedules.
• Coordinate domestic and international travel, including itineraries, accommodation, and logistics.
• Process expense reports and manage travel-related administration.
• Prepare presentations, reports, correspondence, and executive documentation.
• Organise meetings, teleconferences, and corporate events.
• Act as a key point of contact for internal and external stakeholders.
• Maintain accurate filing systems and ensure efficient office operations.
• Handle confidential information with professionalism and discretion.

Skills

Calendar management

Travel coordination

Expense reporting

Presentations

Stakeholder management

MS Office

Tools

Microsoft Office

Job description

We are recruiting an experienced Executive Assistant to provide high-level support to a senior executive within a leading Oil & Gas organisation in the UAE. This role is ideal for a highly organised, proactive professional who thrives in a fast-paced environment and can handle confidential information with discretion.

Key Responsibilities

• Manage complex calendars, meetings, appointments, and executive schedules.
• Coordinate domestic and international travel, including itineraries, accommodation, and logistics.
• Process expense reports and manage travel-related administration.
• Prepare presentations, reports, correspondence, and executive documentation.
• Organise meetings, teleconferences, and corporate events.
• Act as a key point of contact for internal and external stakeholders.
• Maintain accurate filing systems and ensure efficient office operations.
• Handle confidential information with professionalism and discretion.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar senior administrative role for an international company
• Strong organisational and multitasking skills.
• Proficiency with Microsoft Office Suite.
• Experience coordinating travel and managing executive schedules.
• Excellent communication and stakeholder management skills.
• High attention to detail and ability to work independently.
• Professional, trustworthy, and capable of handling sensitive information.

What's on Offer

• Opportunity to support senior leadership within a well-established organisation.
• Professional and collaborative working environment.
• Competitive salary and benefits package.

Location: Dubai