Senior Executive Assistant & ExCo Operations Lead

talabat; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

talabat is seeking an Executive Support & Coordination professional to efficiently manage the CEO's calendar, travel plans, and confidential correspondence. You will partner with the CEO, C-suite, and cross-functional leaders to ensure priority initiatives stay on track.

The role covers gatekeeping, meeting logistics, stakeholder engagement, event planning, and project coordination. You will also support budget control, reporting, and development of the EA team as the company scales.

Qualifications

• Experience supporting CEO/C-level executives
• Strong calendar and travel planning skills
• Discretion and confidentiality in handling information
• Excellent written and verbal communication
• Event planning and meeting coordination experience

Responsibilities

• Proactively manage the CEO/CPO/VPC calendar and travel plans
• Coordinate CEO and C-Level schedules and priorities
• Act as gatekeeper and liaison for executives
• Prioritize conflicting requests and handle ad-hoc tasks
• Maintain discretion with confidential information
• Prepare correspondence for the CEO as needed
• Oversee Workday and email admin tasks for the CEO
• Manage meeting room bookings for internal and external stakeholders
• Engage with cross-functional stakeholders to keep executives informed
• Plan and execute ExCo events and travel logistics
• Support budget and expense tracking for executive office
• Create decks and documents for meetings and town halls
• Support project management and process improvements across operations
• Lead and develop the EA team and provide mentorship

Skills

Calendar management

Travel planning

Executive support

Stakeholder coordination

Meeting governance

Tools

Workday

Job description

talabat is seeking an Executive Support & Coordination professional to efficiently manage the CEO's calendar, travel plans, and confidential correspondence. You will partner with the CEO, C-suite, and cross-functional leaders to ensure priority initiatives stay on track.

The role covers gatekeeping, meeting logistics, stakeholder engagement, event planning, and project coordination. You will also support budget control, reporting, and development of the EA team as the company scales.