Executive Assistant to CEO

Egis Group; Dubai; On-site; AED 279,000 - 446,000; Full time

Job summary

Egis Group is seeking an experienced Executive Assistant to provide high-level administrative, operational, and strategic support to the CEO and the Executive Leadership Team in Dubai. You will act as a trusted partner, coordinating calendars, communications, governance activities, and key priorities across the organization.

You will manage complex schedules, travel, board and committee support, and prepare materials for leadership meetings, ensuring discretion and confidentiality at all times.

Qualifications

• Bachelor’s degree in Business Administration or related discipline preferred.
• Minimum 5 years experience as an Executive Assistant or Senior Administrator supporting C-suite executives.
• Experience supporting multiple senior stakeholders simultaneously.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Manage complex calendars, appointments and scheduling for the CEO and Executive Leadership Team.
• Coordinate internal and external meetings including board meetings, leadership meetings and client engagements.
• Screen and prioritize communications for executives.
• Prepare presentations, reports, briefing documents, agendas and meeting materials.
• Manage travel arrangements, accommodation bookings, visas and itineraries.
• Track action items and ensure follow-up on key priorities.
• Provide administrative support to CFO, HR Director, Operations Director and other ELT members.
• Prepare meeting minutes and monitor completion of agreed actions.
• Support governance processes including board reporting and executive committee meetings.
• Assist with procurement and administration for the executive office.

Skills

MS Office Suite

Time management

Organizational skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

The Executive Assistant provides high-level administrative operational and strategic support to the Chief Executive Officer (CEO) and Executive Leadership Team. The role serves as a trusted partner to senior executives ensuring efficient management of schedules communications governance activities projects and executive priorities.

The EA acts as a central coordination point between the executive team internal departments clients and external stakeholders while maintaining the highest standards of professionalism confidentiality and discretion.

Executive Support

• Manage complex calendars appointments and scheduling for the CEO and Executive Leadership Team.
• Coordinate internal and external meetings including board meetings leadership meetings and client engagements.
• Screen and prioritize communications correspondence and requests on behalf of executives.
• Prepare presentations reports briefing documents agendas and meeting materials.
• Manage travel arrangements accommodation bookings visas and detailed itineraries.
• Track action items and ensure follow-up on key business priorities.

Leadership Team Coordination

• Provide administrative support to senior executives including the CFO HR Director Operations Director and other members of the Executive Leadership Team.
• Coordinate leadership meetings annual planning sessions and executive workshops.
• Prepare meeting minutes document decisions and monitor completion of agreed actions.
• Support cross-functional collaboration and communication across departments.

Project & Business Support

• Assist with the coordination of strategic initiatives and special projects.
• Maintain project trackers and executive dashboards.
• Support the preparation of business cases reports and management presentations.Monitor deadlines and key deliverables across executive-led initiatives.
• Conduct research and gather information to support executive decision-making.

Governance & Confidentiality

• Maintain confidential company records and executive documentation.
• Support governance processes including board reporting and executive committee meetings.
• Ensure compliance with company policies and document control procedures.
• Handle sensitive information with absolute discretion and professionalism.

Office & Administrative Management

• Manage executive expense claims and approvals.
• Maintain filing systems and document repositories.
• Support procurement and administration requirements for the executive office.
• Assist with corporate events leadership meetings and company functions.

Qualifications :

Essential

• Bachelors degree in Business Administration or related discipline preferred.
• Minimum 5 years experience as an Executive Assistant Personal Assistant or Senior Administrator supporting C-suite executives.
• Experience supporting multiple senior stakeholders simultaneously.
• Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint Teams).
• Strong organisational and time-management skills.

Preferred

• Experience within professional services engineering construction consulting or corporate environments.
• Experience supporting executive committees or board-level activities.
• Project coordination or project administration experience.

Remote Work :

No

Employment Type :

Full-time