Senior Executive Assistant

Multicoin; United Arab Emirates; Sur place; AED 300 000 - 460 000; Plein temps

Résumé du poste

Bakkt seeks a Senior Executive Assistant to own the CEO’s calendar, travel, briefs and follow-through across global time zones. The role is in-office, with potential bases in Dubai, New York or Atlanta, and requires discretion and proactive problem-solving to protect the CEO’s time.

You will coordinate with the Chief of Staff and Corporate Affairs, support leadership engagements, and ensure smooth execution of complex schedules and high-priority requests.

Qualifications

• 7+ years supporting a CEO or senior investment professional in a fast-paced, global setting.
• Discretion, trustworthiness and ability to protect sensitive information.
• Highly organized with calendar, travel, and multi-time-zone coordination.
• Concise written communication and professional representation of the CEO.

Responsabilités

• Triage emails and communications; draft responses and escalate as needed.
• Own a complex calendar and international travel schedule with minimal conflicts.
• Prepare meeting briefs, materials and track decisions and actions to completion.
• Anticipate information needs and coordinate with stakeholders across time zones.
• Collaborate with Chief of Staff on board and investor engagements; manage events.

Connaissances

Calendar management

Executive support

Travel coordination

Email management

Discretion

Communication

Time-zone coordination

Outils

G Suite

Slack

Confluence

Description du poste

Powering the next generation of global finance

About Us

Bakkt (NYSE: BKKT) is a regulated financial technology company building a financial operating system for the AI and token economy.

Through Bakkt Markets, Bakkt Agent and Bakkt Global, the Company operates regulated infrastructure for trading, stablecoin settlement and cross-border payments; intelligence and distribution capabilities for financial products; and strategic access to differentiated assets and global markets. Bakkt serves financial institutions, fintechs and consumer brands seeking to deliver trusted financial services at scale.

Bakkt is seeking a Senior Executive Assistant to own the CEO’s operating rhythm across calendar, communications, travel, preparation and follow-through. This in-office role may be based in New York, Atlanta or Dubai. The CEO works across global time zones, and the successful candidate will exercise sound judgment, anticipate needs and act independently while coordinating closely with the Chief of Staff, Corporate Affairs and the CEO’s personal team. Reasonable availability outside traditional office hours is required when business priorities demand it. The role may occasionally support other executives.

What You Will Own

• Triage communications across email and other communication channels. Identify what needs the CEO’s attention, draft responses when appropriate, and keep consequential matters from falling through the cracks.
• Own a complex, constantly changing calendar and international travel schedule. Allocate time to the highest-priority business matters, resolve conflicts quickly and coordinate seamlessly with the personal team and external partners.
• Prepare concise meeting briefs, relevant materials and clear next steps. Track decisions, commitments and action items through completion; handle expenses and required documentation accurately and in line with company policy.
• Operate ahead of the CEO by anticipating information needs, scheduling conflicts, travel requirements and stakeholder follow-ups before they become urgent.
• Exercise discretion and independent judgment about what to resolve, delegate or escalation. Maintain practical responsiveness across time zones, including for urgent matters outside normal working hours.
• Partner with the Chief of Staff and VP of Corporate Affairs on board, investor, leadership and other stakeholder engagements, coordinating materials, logistics and timely follow-through.
• Coordinate select global events and hospitality with the relevant internal teams, ensuring that the CEO’s commitments and guests are handled with care and precision.
• Support visits to global offices and liaise with office teams and vendors as needed, while keeping the focus on the CEO’s highest-value priorities.

Who You Are

• 7+ years of experience supporting a CEO, founder, senior investment professional or similarly demanding principal in a fast-paced, global environment.
• Exceptional judgment, discretion and trustworthiness. You can protect the CEO’s time, handle sensitive information and determine what warrants escalation without waiting for detailed instructions.
• Highly organized and composed under pressure, with a demonstrated ability to manage complex calendars, global time zones, multiple communication channels and competing priorities.
• You take ownership from request to resolution: you anticipate what is needed, follow up persistently and close loops with internal and external stakeholders.
• Technology-literate and enthusiastic about AI and automation. You use practical tools to improve scheduling, information management, meeting preparation and follow-through while checking outputs and protecting confidential information.
• A concise, polished communicator who can write on the CEO’s behalf, represent the office professionally and adapt to senior executives, board members, investors and external partners.
• An effective collaborator with the Chief of Staff, Corporate Affairs and personal team who shares information promptly and works across functions to keep work moving.
• Flexible and resilient in a high-intensity global role, with the ability to respond to urgent changes calmly and exercise good judgment about availability across time zones.
• You bring a service mindset, close attention to detail and the confidence to improve processes without losing sight of the work that must get done today.

Bakkt is devoted to having diversity in its workforce and is proud to be an equal opportunity employer. Bakkt does not make any employment decisions based on race, color, religion, sex, national origin, veteran status, disability, age, sexual orientation, gender identity or any other characteristic protected by law. Must successfully pass a post-offer background check and drug screen.

Actual compensation for all locations (New York, Atlanta, and Dubai) depends on location, experience, and qualifications. The role may also be eligible for an annual equity bonus, subject to the applicable plan and approval.