Executive Assistant to the CEO

Whitepaper Alliance; Deira; On-site; AED 167,000 - 257,000; Full time

Job summary

Whitepaper Alliance is seeking an Executive Assistant to support the CEO in a fast-paced environment. The role focuses on managing the CEO's schedule, coordinating projects, and leveraging AI tools to boost productivity.

The ideal candidate has strong organizational skills and hands-on experience with AI productivity tools. Responsibilities include arranging travel, tracking progress, and providing executive support to ensure smooth daily operations.

Qualifications

• Minimum of 1 year of relevant professional experience.
• Strong communication, coordination, and organizational skills.
• Hands-on experience using AI productivity tools.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Comfortable collaborating with cross-functional teams.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and daily schedule.
• Coordinate project meetings, product demonstrations, and team follow-ups.
• Monitor project progress, deadlines, and outstanding tasks.
• Arrange business travel, including flight bookings and travel itineraries.
• Utilize AI tools such as ChatGPT and Microsoft Copilot to enhance daily productivity.
• Provide administrative and executive support to ensure efficient business operations.

Skills

Communication

Coordination

Organization

AI tools experience

Team collaboration

Education

Bachelor's Degree or Diploma in Business Administration / Management

Tools

Microsoft Copilot

ChatGPT

Microsoft Office

Calendar management

Job description

Whitepaper Alliance is seeking a proactive and technology-driven Executive Assistant to support the CEO in a dynamic and fast-paced work environment. This role is ideal for an organized professional who can efficiently manage executive schedules, coordinate projects, and ensure smooth day-to-day operations.

The successful candidate will work closely with the CEO by managing meetings, tracking project progress, coordinating travel arrangements, and utilizing modern AI tools to improve productivity. Candidates who thrive in a collaborative environment and possess strong organizational skills are encouraged to apply.

Key Responsibilities:

• Manage the CEO's calendar, appointments, meetings, and daily schedule.
• Coordinate project meetings, product demonstrations, and team follow-ups.
• Monitor project progress, deadlines, and outstanding tasks.
• Arrange business travel, including flight bookings and travel itineraries.
• Utilize AI tools such as ChatGPT and Microsoft Copilot to enhance daily productivity.
• Provide administrative and executive support to ensure efficient business operations.

Requirements:

• Minimum of 1 year of relevant professional experience.
• Strong communication, coordination, and organizational skills.
• Hands‑on experience using AI productivity tools.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Comfortable collaborating with cross-functional teams.

Strong knowledge of:

• ChatGPT and Microsoft Copilot
• Calendar and project coordination
• Microsoft Office and executive administration
• Estimated Qualification: Bachelor's Degree or Diploma in Business Administration, Management, or a related field