Global CEO Executive Assistant - Calendar, Travel & Ops

Bakkt LLC; Dubai; On-site; AED 514,000 - 588,000; Full time

Job summary

Bakkt LLC is seeking a Senior Executive Assistant to own the CEO’s operating rhythm across calendar, communications, travel, preparation and follow-through. This in-office role may be based in New York, Atlanta or Dubai, requiring judgment and independent coordination with the Chief of Staff and the CEO’s team.

The role demands 7+ years supporting senior leaders in a global setting, exceptional discretion, and a proactive approach to scheduling, meetings and stakeholder engagements across time

Qualifications

• 7+ years of experience supporting a CEO in a fast-paced, global environment.
• Excellent judgment and discretion when handling sensitive information.
• Highly organized with proven calendar management across time zones.
• Concise written and verbal communication for senior stakeholders.
• Comfort with AI and automation tools to improve processes.

Responsibilities

• Triage communications, draft responses, and flag critical items.
• Own a complex calendar and international travel schedule.
• Prepare concise briefs, materials, and next steps; track actions.
• Anticipate needs and schedule conflicts; manage time effectively.
• Exercise discretion on what to escalate, delegate, or resolve.
• Collaborate with Chief of Staff and VP of Corporate Affairs on engagements.
• Coordinate global events and hospitality with internal teams.
• Support visits to global offices and liaise with vendors.

Skills

Executive support

Calendar management

Travel coordination

Discretion and trust

Cross-functional collaboration

Written & verbal communication

Job description

Bakkt LLC is seeking a Senior Executive Assistant to own the CEO’s operating rhythm across calendar, communications, travel, preparation and follow-through. This in-office role may be based in New York, Atlanta or Dubai, requiring judgment and independent coordination with the Chief of Staff and the CEO’s team.

The role demands 7+ years supporting senior leaders in a global setting, exceptional discretion, and a proactive approach to scheduling, meetings and stakeholder engagements across time