Senior Executive Admin & Operations Coordinator

MediaSource FZC; Abu Dhabi; On-site; AED 180,000 - 240,000; Full time

Job summary

MediaSource FZC in Abu Dhabi is seeking an Executive Administrator to provide high-level administrative, operational, and coordination support to senior management within the Municipality & Transportation sector.

The role includes managing executive calendars, coordinating communications, drafting reports and presentations, and maintaining confidential records while ensuring governance compliance and efficient information flow between departments and external partners.

Qualifications

• Bachelor’s degree in a related field and professional certifications are an advantage.
• 5–8 years in executive administration or office management.
• Experience in government or public sector is preferred.

Responsibilities

• Provide administrative support to senior management.
• Manage calendars, appointments, and travel.
• Draft and distribute official documents.
• Maintain confidential records and executive files.
• Coordinate communications between departments and external partners.
• Prepare management reports and dashboards.

Skills

Executive support

Calendar management

Stakeholder liaison

Confidentiality

MS Office

Education

Bachelor's Degree in Business Administration

Tools

ERP systems

Document management systems

Workflow tools

Job description

MediaSource FZC in Abu Dhabi is seeking an Executive Administrator to provide high-level administrative, operational, and coordination support to senior management within the Municipality & Transportation sector.

The role includes managing executive calendars, coordinating communications, drafting reports and presentations, and maintaining confidential records while ensuring governance compliance and efficient information flow between departments and external partners.