Senior Document Controller

Decima International; Dubai; On-site; AED 279,000 - 468,720; Full time

Job summary

Decima International is seeking a Senior Document Controller to support major data center and telecommunications programs in the UAE. The role involves building, administering, and maintaining a structured technical document management system for drawings, manuals, procedures, and records across the facility lifecycle.

Ideal candidates have extensive document control experience in mission-critical environments, with strong version control, metadata standards, and governance.

Qualifications

• Bachelor’s degree or diploma in Engineering, Information Management, Document Control, or related field.
• 15+ years of document control experience.
• Minimum 3 years managing technical documentation on mission-critical infrastructure programs.
• Experience building/maintaining structured document management systems.
• Experience retrieving/consolidating documents from designers, contractors, vendors, OEMs, commissioning teams.
• Experience managing version control, revision histories, and audit trails.
• Fluent in Arabic and English, written and spoken.
• Ability to commute between project locations within KSA as required.
• Strong organizational, prioritization, follow-up, reporting, and communication skills.

Responsibilities

• Design, build, and maintain a structured technical document management system for engineering drawings and manuals.
• Define and enforce document numbering, classification, file-naming conventions, and metadata standards.
• Retrieve, collect, consolidate, and register technical documentation from originators.
• Track outstanding technical documentation against delivery schedules and close gaps.
• Verify completeness and accuracy of documentation packages before filing.
• Maintain rigorous version control across all documents and ensure current revisions are used.
• Manage revision histories and audit trails for controlled documents.
• Coordinate updates from equipment upgrades, design changes, or firmware updates.
• Build and maintain a complete equipment manual library mapped to asset registers.
• Maintain as-built and current design drawing sets across systems.
• Archive superseded drawings and documents for audit/reference.
• Respond to internal/client requests for document retrieval within turnaround times.
• Provide access to current-revision documents to operations, maintenance, and engineering teams.
• Produce periodic reports on documentation status and library health.
• Administer the document control platform, workflows, and access controls.
• Continuously improve document control standards to support project scaling.

Skills

Arabic-English fluency

Organizational skills

Communication skills

Attention to detail

Follow-up

Reporting skills

Education

Bachelor’s degree or diploma in Engineering / Information Management / Document Control / Business Administration

Tools

EDMS platforms (Aconex, SharePoint, BIW, Procore)

Job description

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.

If you are interested in a long and rewarding career working with high-profile clients on some of the most challenging projects in the world, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities.

We are looking for a driven and capable Senior Document Controller to support major data center and telecommunications infrastructure programs in the UAE. This role will be responsible for building, administering, and maintaining a structured technical document management system covering engineering drawings, equipment manuals, O&M procedures, operating procedures, and related technical records across the facility lifecycle.

The ideal candidate has strong document control experience within mission‑critical, telecom, or large‑scale infrastructure environments, with the ability to consolidate documentation from multiple sources, manage strict version control, and ensure technical records remain complete, current, accurate, and readily retrievable.

This is a hands‑on, site‑based role focused on technical document management, version control, document sourcing, revision tracking, records retrieval, EDMS administration, and documentation governance.

We are looking to bring in dedicated individuals with a passion for innovation and talent for multitasking in a fast‑paced environment. We will help you grow, pursue, and fulfill what inspires you so we can make big impacts on the world, together.

RESPONSIBILITIES

• Design, build, and maintain a structured technical document management system for engineering drawings, equipment manuals, O&M manuals, operating procedures, and related technical documentation.
• Define and enforce document numbering, classification, file‑naming conventions, folder structures, metadata standards, and access controls across technical document types and disciplines.
• Retrieve, collect, consolidate, and register technical documentation from designers, EPC contractors, equipment vendors, OEMs, commissioning teams, and other document originators.
• Track outstanding technical documentation against equipment and system delivery schedules, following up with originators to close documentation gaps.
• Verify completeness and accuracy of received documentation packages, including drawings, manuals, datasheets, test certificates, and supporting records, before filing and registration.
• Maintain rigorous version control across all technical documents, ensuring only current and approved revisions are in active use.
• Manage revision histories and audit trails for controlled documents, including initiation, review, approval, supersession, archival, and traceability records.
• Coordinate document updates resulting from equipment upgrades, retrofits, system modifications, design changes, firmware updates, technical bulletins, or equipment revisions.
• Build and maintain a complete equipment manual library across mechanical, electrical, fire/life‑safety, BMS, and controls systems, mapped to asset registers where applicable.
• Maintain as‑built and current design drawing sets across mechanical, electrical, fire protection, controls, and related disciplines.
• Ensure superseded drawings and documents are clearly archived, retired from active use, and traceable for audit and reference purposes.
• Respond to internal and client requests for technical documentation retrieval within agreed turnaround times.
• Support operations, maintenance, commissioning, and engineering teams by providing accurate access to current‑revision documents.
• Produce periodic reports on documentation completeness, outstanding items, revision currency, and technical library status.
• Administer the document control platform or EDMS, including user access, workflows, version control settings, and document control processes.
• Continuously improve document control standards, repository structure, and document management processes to support scalability across project phases.

QUALIFICATIONS

Required qualifications:

• Bachelor’s degree or diploma in Engineering, Information Management, Document Control, Business Administration, or a related field.
• 15+ years of document control experience.
• Minimum 3 years of experience managing technical documentation, including engineering drawings, equipment manuals, O&M manuals, operating procedures, or related technical records on mission‑critical, telecom, or large‑scale infrastructure programs.
• Proven experience building, administering, or maintaining structured document management systems using documentation from multiple sources.
• Experience in retrieving, consolidating, verifying, and controlling documents from designers, contractors, vendors, OEMs, commissioning teams, and other originators.
• Demonstrated experience managing version control, revision histories, audit trails, superseded documents, and document updates driven by equipment upgrades, design changes, or system modifications.
• Strong working knowledge of EDMS platforms such as Aconex, SharePoint, BIW, Procore, or similar systems.
• Working familiarity with structured numbering, classification systems, file‑naming conventions, metadata standards, and document lifecycle management.
• Ability to manage technical documentation across mechanical, electrical, fire/life‑safety, BMS, controls, and related facility systems.
• Ability to support operations, maintenance, commissioning, and engineering teams with timely retrieval of accurate current‑revision documents.
• Working familiarity with ISO 19650, ISO 9001 documentation practices, document lifecycle management, and technical records governance.
• Fluent in Arabic and English, written and spoken.
• Exceptional attention to detail and ability to operate within strict version‑control and document control discipline.
• Strong organizational, prioritization, follow‑up, reporting, and communication skills.
• Ability to maintain site presence and commute between project locations within KSA as required.

Preferred qualifications:

• Document control certification, such as CDCS, CDCP, or equivalent.
• Prior experience managing technical documentation for a telecom operator, government entity, or PIF‑affiliated client in Saudi Arabia.
• Experience supporting hyperscale, colocation, data center, mission‑critical facility, telecom, or major infrastructure technical libraries.
• Experience building a document management system from a fragmented or incomplete documentation baseline.
• Experience with commissioning‑stage document handover, O&M manual compilation, asset documentation, or technical library closeout.
• Experience managing vendor/OEM documentation updates related to firmware, technical bulletins, equipment revisions, upgrades, or retrofits.

POSITION DETAILS

• Position: Senior Document Controller
• Position Classification: Salary‑based full‑time hours

Decima International is an Equal Opportunity Employer that is committed to the safety and well‑being of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low‑income status or any other status or characteristic protected by applicable law.