Senior Document Controller

Mace Group; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Mace Group seeks an experienced EDMS and document control specialist to support a large-scale residential development in Dubai. You will manage Aconex, SharePoint and MS Office workflows, ensuring accurate documentation, compliance and effective information flow.

You will collaborate with project teams and stakeholders to deliver quality outcomes, while supporting safety, sustainability and governance requirements on site in the UAE.

Qualifications

• Degree qualification required.
• Strong experience with EDMS platforms (Aconex, SharePoint, MS Office).
• Excellent written and verbal communication; precise document control.
• Knowledge of project workflows and documentation processes best practices.
• Analytical thinker able to influence and build trusted stakeholder relationships.
• Experience working in the United Arab Emirates is essential for client approval.

Responsibilities

• Champion safety, quality, compliance, sustainability and team well-being.
• Plan, deliver, schedule, report and provide programme insights to support client objectives.
• Uphold integrity through due diligence and strategic planning.
• Drive collaboration, knowledge sharing, innovation and client engagement.
• Coordinate meetings, documentation, and office resources; maintain safe workplace standards.
• Manage SharePoint, Aconex and system permissions; ensure quality checks and controlled information flow.
• Maintain work package matrices; support contract administration and RFIs.
• Contribute to net zero carbon transition and manage associated emissions reductions during delivery.

Skills

Communication

Organization

Time management

Document control

Analytical capability

Stakeholder engagement

Education

Bachelor's degree or equivalent

Tools

Aconex

SharePoint

MS Office Suite

Job description

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The project:

Our client is delivering a prestigious, large-scale residential community development in Dubai, creating a vibrant and sustainable destination through thoughtfully designed homes, landscaped public spaces, and world-class lifestyle amenities. This landmark project will set new standards for community living, offering an exceptional environment that promotes wellbeing, connectivity, and long-term value.

You’ll be responsible for:

• Being a champion in safety first, ensuring high standards of quality, compliance, sustainability, and team well-being.
• Managing the planning, delivery, scheduling, reporting, and programme insights to support client and business objectives.
• Upholding integrity through due diligence, strategic planning, and responsible decision making.
• Driving collaboration, knowledge sharing, innovation, and strong client and stakeholder engagement.
• Coordinating meetings, documentation, and office resources and maintaining safe, compliant workplace standards.
• Managing SharePoint, Aconex, and system permissions, ensuring accurate quality checks and controlled information flow.
• Maintaining work package matrices, supporting contract administration, and ensuring key processes such as RFIs run effectively.
• Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

• Degree qualification.
• Expert in EDMS platforms including Aconex, SharePoint and MS Office Suite.
• Strong communication, organisation and time management skills with precision in document control.
• Proven knowledge of project workflows, documentation processes and industry best practice.
• Effective communicator with analytical capability and ability to engage, influence and build trusted stakeholder relationships.
• Experience working in the United Arab Emirates is essential for client approval.

Our values

Safety first - Going home safe and well:

We champion a safe, diverse, and inclusive working environment, understanding the importance of well-being in every team.

Client focus - Deliver on our promise:

We own the quality of deliverables and strategic outcomes and build long-term relationships with our clients.

Integrity - Always do the right thing:

We influence positive outcomes within our industry while always aligning with our compliance obligations.

Create opportunity - For our people to excel:

We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.

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