Senior Document Controller

ALEMCO; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

ALEC Holdings PJSC, through its ALEMCO unit, seeks a Senior Document Controller to lead post-contract technical procurement document governance for MEP projects in the UAE.

You will manage technical documentation across platforms, administer Aconex workflows, and ensure traceability and compliance through registers, logs, and reporting. Collaboration with Procurement, Engineering, and QAQC teams is key.

Qualifications

• Minimum 5 years in Document Control within MEP construction.
• Proven Oracle Aconex administration experience.
• Experience with large-scale commercial/infrastructure projects.
• Middle East project experience preferred.
• Experience mentoring junior Document Controllers is a plus.

Responsibilities

• Manage and control technical and procurement documentation across systems including Oracle Aconex, Egnyte, Procurified, and associated project platforms.
• Administer Oracle Aconex workflows, including transmittals, submittals, revision control, and approval tracking.
• Maintain accurate document registers, trackers, logs, and metadata for complete document traceability and reporting.
• Coordinate with Procurement Engineers, Package Managers, Engineering, Commercial, QAQC, Consultants, Vendors, and Site Teams to ensure compliant and traceable document workflows.
• Support audits, inspections, and project compliance reviews.

Skills

Oracle Aconex

Document control

QAQC workflows

Stakeholder coordination

Attention to detail

Education

Business/Engineering degree

Tools

Egnyte

Procurified

Job description

Document Controller – Snr - Post Contract Technical Procurement (MEP) - Dubai

Are you an experienced Document Controller with strong technical document management and Oracle Aconex expertise who thrives in fast-paced MEP procurement environments?

Who We Are

ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region’s most complex and high-profile projects. As a publicly listed company, ALEC continues to raise the bar for quality, innovation, and construction excellence, delivering iconic developments that shape skylines across the Middle East.

In the UAE, ALEC has delivered many of the nation’s most recognizable developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEMCO provides integrated MEP and facilities services that power some of the region’s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance, supported by an inclusive and skilled team with a passion for engineering excellence.

Why Join Us?

As a Senior Document Controller, you will play a key role in supporting the newly established Post-Contract Technical Procurement Department, ensuring structured control of all project documentation throughout the procurement and project lifecycle.

This role is specifically aligned to technical document management and QAQC workflows, working across systems including Oracle Aconex, Egnyte, Procurified, and associated project platforms.

You will support:

• Technical document control across MEP procurement
• Oracle Aconex administration – transmittals, submittals, revision control, and workflow routing
• QAQC and technical governance workflows
• Document registers, trackers, logs, and reporting
• Stakeholder coordination across Procurement, Engineering, Commercial, and QAQC
• Audit, inspection, and compliance readiness

Your Role

As a Senior Document Controller, you will:

• Manage and control technical and procurement documentation across systems including Oracle Aconex, Egnyte, Procurified, and associated project platforms.
• Administer Oracle Aconex workflows, including transmittals, submittals, revision control, and approval tracking.
• Maintain accurate document registers, trackers, logs, and metadata for complete document traceability and reporting.
• Manage technical documentation including shop drawings, material submittals, RFIs, method statements, technical calculations, and test reports.
• Review documentation for completeness, accuracy, and compliance.
• Support audits, inspections, and project compliance reviews.
• Coordinate with Procurement Engineers, Package Managers, Engineering, Commercial, QAQC, Consultants, Vendors, and Site Teams to ensure compliant and traceable document workflows.
• Support the development and implementation of departmental governance and reporting processes.
• Train and mentor junior Document Controllers as required.

What We’re Looking For

Experience

• Minimum 5 years' experience in Document Control within MEP construction, engineering, or infrastructure projects.
• Strong experience managing technical documentation within large-scale commercial, mixed-use, or infrastructure projects.
• Proven experience administering Oracle Aconex, including transmittals, submittals, revision control, workflow routing, consultant/PMC comments, and approval tracking.
• Middle East construction project experience preferred.
• Previous experience training or mentoring junior Document Controllers is an advantage.

Technical Skills

• Strong working knowledge of Oracle Aconex and associated document control and reporting systems.
• Experience maintaining document registers, trackers, logs, and metadata for complete traceability.
• Excellent attention to detail and ability to review documentation for completeness and compliance.

Communication & Coordination

• Strong coordination skills across Procurement, Engineering, QAQC, and Commercial teams.
• Excellent written and verbal communication skills.
• Ability to work effectively within structured systems and procedures, under pressure, while maintaining accuracy.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Engineering, Construction Management, or a related discipline.
• Background in MEP construction, engineering, or technical project environments is strongly preferred.

What We Offer

• Opportunity to work on some of the UAE's most prestigious mission-critical and commissioning projects.
• Exposure to commissioning, permit management, and project controls.
• Structured career development within ALEMCO's commissioning environment.
• A collaborative culture focused on operational excellence, safety, and continuous improvement.

Ready to Take the Next Step?

If you are highly organised, detail-oriented, and passionate about technical document governance and compliance, we'd love to hear from you.