Senior Administrator

EMIRATES GLOBAL ALUMINIUM (EGA); Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

EMIRATES GLOBAL ALUMINIUM (EGA) seeks a Secretary Level 2 to support executives with a full range of administrative tasks, correspondence, and meeting coordination in Dubai.

The role requires at least three years of administrative experience, a high school education, strong organization, and the ability to manage documents, schedules, travel, and records in a fast-paced environment.

Qualifications

• Educational level typical for secretarial roles.
• Minimum three years of administrative support experience including one year at Secretary Level 1 or equivalent.

Responsibilities

• Compose and type routine letters, memoranda, reports, minutes, and forms.
• Proofread and correct materials for grammar, format, completeness and content.
• Sort, open, and distribute mail and associate correspondence with files for meetings and reports.
• Assist in preparation of budgets and financial reports.
• Prepare and monitor timekeeping and personnel records.

Skills

Administrative support

Communication skills

Attention to detail

Time management

Education

High school diploma

Tools

MS Office

Job description

Note: Secretary Level 2. This role is experienced level. The employee performs a full range of secretarial assignments and uses judgment in making decisions where alternatives are determined by established policies and procedures.

Correspondence and Documentation

• Compose and type routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts, and forms.
• Proofread and correct prepared materials for correct grammar, format, completeness, and content.
• Sort, open, and distribute incoming mail to staff, and associate incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
• Assist in the preparation of budgets and financial reports.
• Prepare and monitor timekeeping and other personnel records.

Incoming Visitors and Calls

• Receive and screen visitors and telephone calls.
• Take messages.
• Schedule appointments for professionals and/or management staff.
• Provide information to callers requiring knowledge of agency operations, supervisor's point of view, and the interpretation and application of policies and procedures.

Meetings

• Schedule and arrange meetings and conferences for professionals and/or management staff.
• Notify interested parties.
• Make travel reservations as needed.
• Take minutes or recordings of meetings for distribution to meeting participants.

Information Recording and Archiving

• Establish and maintain office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
• Enter, retrieve, update, verify, and delete information from electronic files.

Office Supplies

• Determine needs and order office supplies, equipment, repair and maintenance services through agency channels to ensure that stocks meet demand.

Safety, Quality, Environment

• Comply with all relevant safety, quality, and environmental management policies, procedures and controls to ensure a healthy and safe work environment.

Related Assignments

• Perform other related duties or assignments as directed.

Minimum Qualifications and Experience

• Educational level typically acquired through completion of high school.
• Minimum experience: Three years of administrative support experience including one year equivalent to experienced administrative support work or equivalent to a Secretary Level 1.