Administrator (UAEN Talent)

EMIRATES GLOBAL ALUMINIUM (EGA); Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

EMIRATES GLOBAL ALUMINIUM (EGA) is looking for an Administrative Support professional in Dubai. This role involves coordinating office activities, providing secretarial support, and managing correspondence. Candidates should have a high school diploma and up to 2 years of experience in an administrative role.

Key responsibilities include scheduling meetings, maintaining office filing systems, and ensuring compliance with safety and quality procedures. Proficiency in Microsoft Office and effective communication skills are essential.

Qualifications

• Up to 2 years of experience in an administrative support or secretarial role.
• Ability to manage multiple tasks and prioritize work effectively.
• Good interpersonal and customer service skills.

Responsibilities

• Coordinate office activities and provide secretarial support.
• Compose and edit routine letters and reports.
• Schedule and coordinate meetings and appointments.

Skills

Knowledge of office administration practices and procedures

Proficiency in computer software applications (e.g., Microsoft Office Suite)

Effective verbal and written communication skills

Education

High School Diploma or equivalent

Job description

Coordinate office activities and provide secretarial support to professional and management staff to ensure the smooth day-to-day operation of the office.

Key Accountabilities

• Correspondence and Documentation
  • Compose and type routine letters, memoranda, reports, meeting minutes, technical documents, numerical data, charts and forms.
  • Proofread and edit documents to ensure accuracy in grammar, formatting, completeness and content.
  • Sort, open and distribute incoming mail and associate correspondence with relevant files or supporting documents.
  • Assist in preparing budgets and financial reports.
  • Prepare and maintain timekeeping records and other personnel-related documentation.
• Visitors and Incoming Calls
  • Receive and screen visitors and telephone calls.
  • Take messages, schedule appointments and manage calendars for professional and management staff.
  • Provide information to callers regarding agency operations, policies and procedures.
• Meetings
  • Schedule and coordinate meetings, conferences and appointments.
  • Notify attendees and arrange travel reservations when required.
  • Record meeting minutes and distribute them to participants.
• Information Recording and Archiving
  • Establish and maintain office filing systems, logs, indexes and control records.
  • Enter, retrieve, update, verify and maintain information in electronic filing systems.
• Office Supplies
  • Monitor office supply requirements and maintain inventory.
  • Order office supplies, equipment and maintenance services through approved procurement channels.
• Safety, Quality and Environment
  • Comply with all relevant safety, quality and environmental policies, procedures and controls to maintain a safe and healthy workplace.
• Related Assignments
  • Perform other duties and responsibilities as assigned by the supervisor.

Minimum Qualifications

• High School Diploma or equivalent.

Minimum Experience

• Up to 2 years of experience in an administrative support or secretarial role.

Skills & Competencies

• Knowledge of office administration practices and procedures.
• Proficiency in computer software applications (e.g., Microsoft Office Suite).
• Knowledge of correct English grammar, spelling, and business correspondence.
• Ability to prepare and format letters, meeting minutes, reports, charts, and spreadsheets.
• Strong organizational and document management skills.
• Effective verbal and written communication skills.
• Ability to manage multiple tasks and prioritize work effectively.
• Attention to detail and accuracy.
• Good interpersonal and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Time management and scheduling skills.