Senior Administrator

Parsons; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Parsons is seeking a Senior Administrator in Abu Dhabi to track and record all data related to the project. You will coordinate document flow between the client delivery team and engineering, construction, and other groups, ensuring proper approvals and filing.

You'll work under the Client Delivery team, manage document logs, transmittals, and reports using EDMS like ASITE or Unifier, and support junior staff while maintaining high accuracy in a fast-paced environment.

Qualifications

• Bachelor's degree in any related discipline.
• Minimum 5 years of document control experience in an engineering construction / project management environment.
• Proficient with MS Windows and MS Office.
• Experience with ASITE, Unifier or another EDMS.
• UAE experience.

Responsibilities

• Coordinate the flow of documents between project delivery team, engineering disciplines, construction team, and other groups.
• Process documents through all steps per defined procedures and approvals.
• Type and issue official letters and maintain document logs and reports.
• Enter data and produce reports using standard office applications and EDMS.
• Assist junior document control staff and arrange meetings for the Client Delivery team.

Skills

Communication

Organizational skills

Interpersonal skills

Education

Bachelor's degree in any related discipline

Tools

ASITE

Unifier

EDMS

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description:

Senior Administrator

Abu Dhabi, UAE

Parsons is looking for an amazingly Senior Administrator to join our team! In this role, you'll track and record all data related to the project.

What you will be Doing:

• Coordinate the flow of documents between project delivery team (Client), engineering disciplines, construction team, or other department groups
• Working directly under the Client Delivery team management.
• Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project
• Type and issuing official letters.
• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required
• Enter data and produces reports using other standard office automation or department-specific computer applications
• Scan documents for electronic storage
• Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents
• May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
• Assist junior document control staff to ensure effective implementation of project-specific procedures
• Perform other duties commensurate with functional level and responsibilities
• Arrange meetings for the Client Delivery team management.

What Required Skills You will Bring:

• Bachelor's degree in any related discipline
• Minimum 5 years of document control experience in an engineering construction / project management environment.
• Direct reporting to the PMC/Client Delivery team and other groups.
• Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
• Assignments will require a working knowledge of ASITE, Unifier or other EDMS
• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
• Detail oriented and comfortable working in a fast-paced office environment
• Superior organization skills and dedication to completing projects in a timely manner.
• UAE experience

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.