Admin / Office Coordinator

MASS Printing & Publishing L.L.C.; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

MASS Printing & Publishing L.L.C. is seeking a proactive Admin / Office Coordinator to manage office operations in Dubai. The role supports the team with scheduling, procurement, HR documentation, and visitor management.

You will be the backbone of our office, ensuring smooth day-to-day activities. Ideal candidates have experience in office administration, strong MS Office skills, and excellent organizational abilities.

Qualifications

• Experience in office administration or coordination.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Strong organizational and multitasking abilities.
• Experience handling HR documentation and procurement is a plus.
• Professional demeanor and positive attitude.

Responsibilities

• Manage daily office operations including supplies, maintenance, and vendor coordination.
• Handle incoming calls, emails, and visitor reception with professionalism.
• Assist with HR documentation including leave records, contracts, and onboarding.
• Coordinate meetings, travel arrangements, and event logistics.
• Maintain organized filing systems both physical and digital.
• Prepare reports, presentations, and correspondence as needed.
• Support procurement processes including quotation collection and purchase orders.

Skills

Office administration

MS Office Suite

Organization

Multitasking

Tools

MS Office

Job description

Administration Dubai, UAE Full-time · 1–3 years

About This Role

We are looking for a proactive Admin / Office Coordinator to manage office operations and provide administrative support to the team. You will be the backbone of our office, ensuring everything runs smoothly from scheduling and procurement to HR documentation and visitor management.

Key Responsibilities

• Manage daily office operations including supplies, maintenance, and vendor coordination
• Handle incoming calls, emails, and visitor reception with professionalism
• Assist with HR documentation including leave records, contracts, and onboarding
• Coordinate meetings, travel arrangements, and event logistics
• Maintain organized filing systems both physical and digital
• Prepare reports, presentations, and correspondence as needed
• Support procurement processes including quotation collection and purchase orders

Requirements

• Experience in office administration or coordination
• Proficiency in MS Office Suite (Word, Excel, PowerPoint)
• Strong organizational and multitasking abilities
• Experience handling HR documentation and procurement is a plus
• Professional demeanor and positive attitude

Ready to Join MASS ?

Submit your application and our HR team will review your profile shortly.