Secretary to the CEO

RTC1 Recruitment Services; Dubai; On-site; AED 300,000 - 480,000; Full time

Benefits offered by this job

Medical insurance

Ticket allowance (2 children)

Job summary

RTC1 Recruitment Services is assisting a prestigious Dubai-based organization seeking an experienced Executive Secretary to the CEO. The role demands exceptional calendar management, travel planning, and discretion in a fast-paced luxury real estate and lifestyle context.

You will coordinate high-level meetings with senior leadership, handle confidential matters, and ensure seamless executive support across domestic and international assignments.

Qualifications

• 10+ years of experience as an Executive Secretary/PA for C-suite executives.
• Excellent English communication and MS Office proficiency.

Responsibilities

• Own the CEO's demanding calendar, coordinating meetings and travel.
• Coordinate travel itineraries and logistics for domestic and international trips.
• Serve as a liaison between CEO, reports, senior leaders, and stakeholders.
• Handle confidential information with discretion in a fast-paced environment.

Skills

Calendar management

Executive support

Travel coordination

Discretion

English proficiency

Microsoft Office

Tools

Microsoft Office

Job description

Salary: depending on experience and qualifications plus quarterly bonus

Family Benefits: Medical insurance and ticket allowance covering up to 2 children aged 18 and below

Job Location: Dubai, UAE

About the Client:

A prestigious Dubai-based organization with a strong presence in the luxury real estate and high-end lifestyle sector.

Job Description:

• Take full ownership of the CEO's highly demanding and constantly evolving calendar, coordinating back-to-back meetings, executive appointments, interviews, business commitments, and last-minute changes. Anticipate conflicts, assess priorities, reorganize schedules quickly, and ensure the CEO's time is managed with exceptional discipline and efficiency.
• Serve as a key coordination point between the CEO, direct reports, senior leadership, and other key stakeholders. Track critical action items, decisions, deadlines, approvals, and outstanding matters, proactively following up to ensure commitments are completed accurately and on time without requiring constant direction.
• Independently coordinate complex domestic and international travel arrangements, detailed itineraries, executive meetings, interviews, and related logistics. Anticipate requirements in advance, prepare for contingencies, and respond immediately to schedule or business changes while maintaining complete accuracy and organization.
• Operate as a highly trusted extension of the CEO in an extremely fast-paced and demanding environment. Handle confidential and sensitive matters with absolute discretion, manage multiple urgent priorities simultaneously, exercise sound judgment, and remain calm, professional, responsive, and solutions-focused under pressure. This role requires exceptional resilience, flexibility, attention to detail, and the ability to consistently stay several steps ahead.

Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or Personal Assistant for more than 10 years; Directly supporting a Chairman, Owner, CEO, or C-suite executive, preferably within a large and fast-paced organization.
• Demonstrated expertise in managing high-volume, complex, and constantly changing executive calendars, competing priorities, urgent requests, and last-minute changes with minimal supervision; with Exceptional organization, prioritization, follow-up, and problem-solving skills, with the ability to stay several steps ahead and ensure critical actions and deadlines are completed.
• Highly professional, discreet, resilient, and composed under pressure, with excellent judgment and confidence when dealing with senior management, VIPs, and key stakeholders.
• Excellent English communication and Microsoft Office skills, with a high level of flexibility and willingness to support demanding business requirements, including extended hours or weekends when required.