Executive Assistant

KAIZEN Asset Management Services; Dubai; On-site; AED 162,000 - 198,000; Full time

Job summary

KAIZEN Asset Management Services is seeking a senior executive assistant to provide comprehensive support to the CEO across executive priorities and personal matters in a fast-paced environment.

The role requires digital confidence, ability to anticipate needs, manage confidential information, coordinate complex calendars and travel, and work with AI tools to enhance productivity. Fluency in English is essential, Arabic is a plus, and you will be based in Dubai.

Qualifications

• 5+ years of experience supporting a CEO or senior executive.
• Strong calendar and travel management skills.
• Experience with AI tools in daily work.
• Excellent written and spoken English; Arabic is an advantage.

Responsibilities

• Manage the CEO's complex calendar, meetings, priorities and schedule.
• Coordinate with internal and external stakeholders and ensure timely follow-up on actions and commitments.
• Anticipate upcoming requirements, identify conflicts and proactively resolve scheduling issues.
• Prepare meeting materials, briefings and executive communications as required.
• Track actions, deadlines and decisions, ensuring follow-through.
• Coordinate business travel, itineraries and logistics.
• Exercise sound judgement on what requires the CEO's attention and what can be resolved independently.
• Handle sensitive information with discretion and confidentiality.
• Provide discreet personal support for appointments, travel and day-to-day logistics.

Skills

Executive support

Calendar management

Travel planning

AI proficiency

Discretion

English proficiency

Tools

Google Workspace

Microsoft Office

Job description

A senior position providing comprehensive support to the CEO across executive priorities and selected personal matters. This role requires someone who can operate confidently in a fast-paced environment, embrace new ways of working and use technology and AI effectively to enhance productivity and efficiency.

The successful candidate will be proactive, composed, digitally confident and trusted to manage priorities independently, anticipate requirements and ensure that both business and personal matters are handled efficiently and confidentially.

Core Responsibilities

Executive Support

• Manage the CEO's complex calendar, meetings, priorities and schedule
• Coordinate with internal and external stakeholders and ensure timely follow-up on actions and commitments
• Anticipate upcoming requirements, identify conflicts and proactively resolve scheduling and coordination issues
• Prepare meeting materials, briefings, correspondence and executive communications as required
• Track key actions, deadlines and decisions, ensuring matters are followed through to completion
• Coordinate business travel, itineraries and associated logistics
• Exercise sound judgement in determining what requires the CEO's attention and what can be resolved independently
• Handle sensitive and confidential information with a high degree of discretion and accuracy

Personal Support

• Provide discreet and efficient support with selected personal matters, appointments, travel and day-to-day logistics
• Coordinate personal schedules, bookings, arrangements and other practical requirements
• Anticipate needs and resolve routine matters independently where appropriate
• Learn and consistently apply the CEO's preferences and ways of working
• Maintain professional boundaries and strict confidentiality at all times

Requirements

• 5+ years of experience supporting a CEO, founder or senior C-level executive
• Strong experience managing complex calendars, travel and competing priorities
• Previous experience providing personal support to a senior executive is preferred
• AI-confident and digitally savvy, with a strong willingness to embrace new technology and use AI tools effectively in day-to-day work
• Excellent organisational skills, attention to detail and follow-through
• Strong judgement and ability to work independently
• Proactive, adaptable and calm under pressure
• Excellent written and spoken English; Arabic is an advantage
• Advanced proficiency in Google Workspace and/or Microsoft Office
• Based in Dubai and eligible to work in the UAE
• Highly trustworthy and discreet, with the ability to work closely and professionally with a senior executive