Principal Secretary - Executive School Support

LEAMS Education; Dubai; On-site; AED 50,220 - 78,120; Full time

Job summary

LEAMS Education is seeking a Principal Secretary - Executive School Support in Dubai to manage the Principal's administrative priorities with discretion. You will coordinate schedules, correspondence, meetings, records, and visitors, ensuring timely follow-up actions and secure handling of confidential information.

The role requires a Bachelor's degree and at least 1 year of UAE experience in a similar senior administrative position. Immediate joining and full-time commitment are expected.

Qualifications

• Bachelor's degree in any subject is required.
• Minimum 1 year of UAE experience in Principal Secretary/Executive Secretary or senior administrative role.
• Strong organization, written and verbal communication skills, time management and discretion.

Responsibilities

• Manage the Principal's calendar, appointments, meetings, and daily schedule.
• Prioritize meeting requests and coordinate suitable times with internal and external participants.
• Prepare letters, emails, reports, presentations, notices, and official correspondence.
• Screen calls, messages, visitors, and requests for the Principal's office.
• Organize meeting agendas, supporting documents, venues, and attendance details.
• Record accurate meeting minutes and distribute actions to team members.
• Maintain confidential records and control access to sensitive information.
• Coordinate communication between the Principal and departments within the school.
• Receive parents, employees, visitors, and external stakeholders professionally.
• Support school events, leadership meetings, inspections, and official visits.
• Track deadlines for reports, approvals, submissions, and activities.
• Arrange travel or external meetings when required.
• Verify documents for accuracy before forwarding to the Principal.

Skills

Executive secretarial support

Diary management

Meeting coordination

Minute taking

Official correspondence

Confidential record management

Document preparation

Calendar management

Parent/visitor communication

Internal department coordination

Electronic filing

Leadership-office administration

Time management

Professional discretion

Education

Bachelor's degree

Job description

Principal Secretary - Executive School Support

Job Snapshot Role: Principal Secretary - Executive School Support Location: Dubai, United Arab Emirates Industry: Education Management Function: Secretary-Executive Assistant Experience: Minimum 1 year of UAE experience Job Type: Full-time

LEAMS Education is hiring a Principal Secretary - Executive School Support in Dubai, United Arab Emirates, for an immediate full-time opportunity in the Education Management industry. The role requires an experienced and highly organized professional who can manage the Principal's administrative priorities and maintain effective communication across the school. The selected secretary will coordinate schedules, correspondence, meetings, records, visitors, and follow-up actions while handling confidential information with discretion.

Job Details Country: United Arab Emirates City: Dubai Industry: Education Management Function: Secretary-Executive Assistant Salary: 4500-7000 AED per month Estimated salary range based on similar jobs in Dubai; please confirm the final offer with the employer. Gender: Female Candidate Nationality: Any Job Type: Full-time

Role Context The Principal Secretary will provide the administrative structure that allows the Principal to focus on school leadership and academic priorities. The position connects the Principal's office with staff, parents, students, visitors, and external stakeholders. Accurate organization and timely communication will be essential for keeping leadership meetings, correspondence, decisions, and school activities progressing without avoidable delays.

Key Responsibilities

• Manage the Principal's calendar, appointments, meetings, and daily schedule.
• Prioritize meeting requests and coordinate suitable times with internal and external participants.
• Prepare letters, emails, reports, presentations, notices, and official correspondence.
• Screen telephone calls, messages, visitors, and requests directed to the Principal's office.
• Organize meeting agendas, supporting documents, venues, and attendance details.
• Record accurate meeting minutes and distribute approved actions to responsible team members.
• The secretary will maintain a reliable follow-up system so that decisions, requested information, and administrative tasks are completed within agreed timelines.
• Maintain confidential records and control access to sensitive school information.
• Organize electronic and physical files for efficient retrieval.
• Coordinate communication between the Principal and academic or administrative departments.
• Receive parents, employees, visitors, and external stakeholders professionally.
• Support school events, leadership meetings, inspections, and official visits.
• Track deadlines connected with reports, approvals, submissions, and scheduled activities.
• Arrange travel, appointments, or external meetings when required.
• Verify documents for accuracy before forwarding them for the Principal's review or signature.
• Provide general executive and administrative assistance during busy operational periods.
• Maintain professional conduct and confidentiality in every interaction.

Ideal Profile

Applicants must hold a Bachelor's degree in any subject.

• A minimum of 1 year of UAE experience in a comparable Principal Secretary, Executive Secretary, or senior administrative-support role is mandatory.
• The preferred candidate will demonstrate excellent organization, written and verbal communication, time management, confidentiality, and attention to detail.
• The ability to manage several priorities while remaining calm and professional is essential.
• Candidates must be physically present in the United Arab Emirates and available to join immediately.
• Female applicants holding an own sponsor visa or spouse-sponsored visa will receive preference.

Skills Set

• Executive secretarial support
• Principal diary management
• Meeting coordination
• Minute taking
• Official correspondence
• Confidential record management
• Document preparation
• Calendar and deadline control
• Parent and visitor communication
• Internal department coordination
• Electronic filing
• Leadership-office administration
• Time management
• Professional discretion

Why Join Us

This role provides direct exposure to school leadership and the administrative processes that support daily decision-making. The selected secretary will become a trusted coordination point within the school while developing experience across executive communication, events, records, and stakeholder management.

About the Company

LEAMS Education manages British and CBSE schools throughout Dubai. Its academic and administrative teams work together to maintain organized operations, responsive communication, and supportive environments for students, families, educators, and school leaders.