Administrative Secretary

Esperanto General Trading; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Esperanto General Trading is seeking an organized administrative professional to support executives with scheduling, travel arrangements, and meeting preparation. You will act as a primary liaison for internal and external stakeholders, manage documentation, and ensure efficient information flow.

The role requires strong MS Office skills, discretion with sensitive data, and the ability to multitask under pressure in a corporate environment.

Qualifications

• College diploma or equivalent; additional qualifications are advantageous.
• Proven administrative or assistant experience in a corporate setting.
• Proficient in MS Office Suite, including Excel, Word, and PowerPoint.
• Excellent communication skills, both verbal and written, are essential.
• Strong organizational skills and ability to multitask effectively under pressure.
• Ability to work independently and manage multiple assignments simultaneously.
• Discretion and integrity when handling confidential information and sensitive data.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements efficiently.
• Serve as a point of contact for internal and external clients and stakeholders.
• Prepare and organize meeting agendas, documents, and presentations as required.
• Assist in the preparation of regularly scheduled reports and manage information flow.
• Handle sensitive information in a confidential manner, ensuring security and discretion.
• Coordinate office activities and operations to secure efficiency and compliance to policies.
• Maintain a clean and orderly office environment to provide a professional setting.
• Provide administrative support to ensure efficient office operations and processes.

Skills

Communication skills

Organizational skills

Multitasking

Education

College diploma or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements efficiently.
• Serve as a point of contact for internal and external clients and stakeholders.
• Prepare and organize meeting agendas, documents, and presentations as required.
• Assist in the preparation of regularly scheduled reports and manage information flow.
• Handle sensitive information in a confidential manner, ensuring security and discretion.
• Implement and maintain office systems to ensure organizational efficiency.
• Coordinate office activities and operations to secure efficiency and compliance to policies.
• Maintain a clean and orderly office environment to provide a professional setting.
• Provide administrative support to ensure efficient office operations and processes.
• Communicate effectively with team members to facilitate smooth workflow and operations.
• Handle procurement of office supplies and maintain inventory records accurately.
• Assist with planning and execution of company events and meetings.

Skills

Requirements

• College diploma or equivalent; additional qualifications are advantageous.
• Proven administrative or assistant experience in a corporate setting.
• Proficient in MS Office Suite, including Excel, Word, and PowerPoint.
• Excellent communication skills, both verbal and written, are essential.
• Strong organizational skills and ability to multitask effectively under pressure.
• Ability to work independently and manage multiple assignments simultaneously.
• Discretion and integrity when handling confidential information and sensitive data.