Secretary

Meraki Group; Dubai; Sur place; AED 60 000 - 100 000; Plein temps

Résumé du poste

Meraki Group is seeking an experienced Executive Secretary in Dubai to support the Chairperson. You will manage calendars, coordinate meetings, prepare briefing materials, and handle high-level correspondence with discretion.

Proficiency in English and Hindi, UAE experience, and the ability to work under pressure are essential. You will assist with travel logistics, document management, and sensitive project follow-ups while upholding confidentiality and professionalism.

Qualifications

• 1+ year of experience as an Executive Secretary or similar role
• Experience managing complex schedules and international travel
• Proficiency in English and Hindi
• UAE experience is a must
• Female preferred

Responsabilités

• Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments
• Prepare meeting agendas, briefing materials, and presentations
• Handle correspondence, emails, and calls on behalf of the Chairperson
• Track and follow up on key decisions, tasks, and projects
• Act as a liaison between the Chairperson and internal/external stakeholders
• Draft and proofread letters, reports, and official documents
• Coordinate with senior leadership and department heads for smooth information flow
• Plan and organize domestic and international travel itineraries
• Manage travel documentation, accommodation, and logistics
• Maintain office systems, databases, and confidential records
• Support the Chairperson in project follow-ups, deadlines, and deliverables
• Handle special assignments, research, and reports as directed
• Handle procurement of gifts and event management for the chairperson’s office
• Represent the Chairperson’s office with professionalism, diplomacy, and integrity

Connaissances

Organizational skills

Written & verbal communication

Discretion & integrity

MS Office

Stakeholder management

Work under pressure

Outils

MS Office

Description du poste

Key Responsibilities:

1. Executive Support:

• Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, briefing materials, and presentations.
• Handle correspondence, emails, and calls on behalf of the Chairperson.
• Track and follow up on key decisions, tasks, and projects.

2. Communication & Coordination:

• Act as a liaison between the Chairperson and internal/external stakeholders.
• Draft and proofread letters, reports, and official documents.
• Coordinate with senior leadership and department heads to ensure smooth information flow.

3. Travel & Logistics Management:

• Plan and organize domestic and international travel itineraries.
• Manage travel documentation, accommodation, and logistics.

4. Office & Project Management:

• Maintain the Chairperson’s office systems, databases, and confidential records.
• Support the Chairperson in project follow-ups, deadlines, and deliverables.
• Handle special assignments, research, and reports as directed.

5. Procurement & Event Management:

• Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office
• Manage events at the office/site or any celebrations or property launchs

6. Confidentiality & Professionalism:

• Manage sensitive information with absolute discretion.
• Represent the Chairperson’s office with professionalism, diplomacy, and integrity.

Key Skills & Competencies:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and emotional intelligence.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and stakeholder management skills.
• Ability to work under pressure and meet tight deadlines.

Qualifications & Experience:

• min 1 year of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive.
• Experience in managing complex schedules, international travel, and high-level correspondence.
• Great command over English and Hindi.
• UAE experience is a must
• Female Preferred