Secretary

Meraki Group; Abu Dhabi; On-site; AED 120,000 - 210,000; Full time

Job summary

Meraki Group seeks an experienced Executive Secretary to support the Chairperson in a demanding role based in Abu Dhabi, UAE. You will manage calendars, coordinate international travel, draft documents, and liaise with senior leaders and external stakeholders.

You will handle sensitive information with discretion, prepare briefing materials, and oversee office systems. Fluent English and Hindi are preferred alongside UAE experience to excel in this role.

Qualifications

• min 1 year of experience as an Executive Secretary, preferably supporting a Chairperson or senior executive.
• Experience in managing complex schedules and international travel.
• Great command over English and Hindi.
• UAE experience is a must; Female Preferred.

Responsibilities

• Manage the Chairperson's calendar.
• Schedule meetings and coordinate appointments.
• Prepare meeting agendas, briefing materials, and presentations.
• Handle correspondence, emails and calls on behalf of the Chairperson.
• Track and follow up on key decisions, tasks and projects.
• Act as liaison between the Chairperson and stakeholders.
• Draft and proofread letters, reports and official documents.
• Coordinate with senior leadership to ensure smooth information flow.
• Plan and organize domestic and international travel itineraries.
• Manage travel documentation, accommodation, and logistics.
• Maintain office systems, databases, and confidential records.
• Support project follow-ups, deadlines, and deliverables.
• Handle special assignments, research, and reports.
• Procure gifts and organize events for vendors/clients/visitors.
• Manage events at office site or property launches.
• Maintain discretion and professionalism in all matters.

Skills

Organizational skills

Communication

Discretion & integrity

MS Office proficiency

Interpersonal & stakeholder management

Deadline-driven

Tools

MS Office Suite

Job description

Key Responsibilities

• Executive Support
  • Manage the Chairperson s calendar
  • schedule meetings
  • and coordinate appointments
  • Prepare meeting agendas briefing materials and presentations
  • Handle correspondence emails and calls on behalf of the Chairperson
  • Track and follow up on key decisions tasks and projects
• Communication amp Coordination
  • Act as a liaison between the Chairperson and internal external stakeholders
  • Draft and proofread letters reports and official documents
  • Coordinate with senior leadership and department heads to ensure smooth information flow
• Travel amp Logistics Management
  • Plan and organize domestic and international travel itineraries
  • Manage travel documentation accommodation and logistics
• Office amp Project Management
  • Maintain the Chairperson s office systems databases and confidential records
  • Support the Chairperson in project follow-ups deadlines and deliverables
  • Handle special assignments research and reports as directed
• Procurement amp Event Management
  • Handle procurement of gifts goodies for vendors clients and visitors to the chairpersons office
  • Manage events at the office site or any celebrations or property launchs
• Confidentiality amp Professionalism
  • Manage sensitive information with absolute discretion
  • Represent the Chairperson s office with professionalism diplomacy and integrity

Key Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and emotional intelligence.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and stakeholder management skills.
• Ability to work under pressure and meet tight deadlines.

Qualifications & Experience

• min 1 year of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive.
• Experience in managing complex schedules, international travel, and high-level correspondence.
• Great command over English and Hindi.
• UAE experience is a must Female Preferred