Secretary

Meraki Global; Dubai; On-site; AED 167,000 - 279,000; Full time

Job summary

Meraki Global in Dubai seeks an experienced Executive Secretary to support the Chairperson with calendar management, travel planning, and high-level correspondence.

The role requires coordinating with senior leadership, preparing briefing materials, and maintaining confidential records, while delivering professional and discreet representation.

Qualifications

• min 1 year experience as an Executive Secretary or similar role
• Experience coordinating international travel
• Excellent command of English and Hindi
• UAE experience is a must
• Female preferred

Responsibilities

• Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, briefing materials, and presentations.
• Handle correspondence, emails, and calls on behalf of the Chairperson.
• Track and follow up on key decisions, tasks, and projects.
• Act as a liaison between the Chairperson and stakeholders; draft letters and reports.
• Coordinate with senior leadership to ensure smooth information flow.
• Plan and organize domestic and international travel itineraries.
• Manage travel documentation, accommodation, and logistics.
• Maintain confidential records and support project deadlines.
• Handle procurement of gifts and organize office events

Skills

Organizational skills

Communication skills

Discretion & integrity

Stakeholder management

Time management

Fluency in English and Hindi

Tools

MS Office

Job description

Key Responsibilities:

1. Executive Support:

• Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, briefing materials, and presentations.
• Handle correspondence, emails, and calls on behalf of the Chairperson.
• Track and follow up on key decisions, tasks, and projects.

2. Communication & Coordination:

• Act as a liaison between the Chairperson and internal/external stakeholders.
• Draft and proofread letters, reports, and official documents.
• Coordinate with senior leadership and department heads to ensure smooth information flow.

3. Travel & Logistics Management:

• Plan and organize domestic and international travel itineraries.
• Manage travel documentation, accommodation, and logistics.

4. Office & Project Management:

• Maintain the Chairperson’s office systems, databases, and confidential records.
• Support the Chairperson in project follow-ups, deadlines, and deliverables.
• Handle special assignments, research, and reports as directed.

5. Procurement & Event Management:

• Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office
• Manage events at the office/site or any celebrations or property launchs

6. Confidentiality & Professionalism:

• Manage sensitive information with absolute discretion.
• Represent the Chairperson’s office with professionalism, diplomacy, and integrity.

Key Skills & Competencies:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and emotional intelligence.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and stakeholder management skills.
• Ability to work under pressure and meet tight deadlines.

Requirements

Qualifications & Experience:

• min 1 year of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive.
• Experience in managing complex schedules, international travel, and high-level correspondence.
• Great command over English and Hindi.
• UAE experience is a must
• Female Preferred