Executive Assistant to the Chairperson

Meraki Group; Abu Dhabi; On-site; AED 120,000 - 210,000; Full time

Job summary

Meraki Group seeks an experienced Executive Secretary to support the Chairperson in a demanding role based in Abu Dhabi, UAE. You will manage calendars, coordinate international travel, draft documents, and liaise with senior leaders and external stakeholders.

You will handle sensitive information with discretion, prepare briefing materials, and oversee office systems. Fluent English and Hindi are preferred alongside UAE experience to excel in this role.

Qualifications

• min 1 year of experience as an Executive Secretary, preferably supporting a Chairperson or senior executive.
• Experience in managing complex schedules and international travel.
• Great command over English and Hindi.
• UAE experience is a must; Female Preferred.

Responsibilities

• Manage the Chairperson's calendar.
• Schedule meetings and coordinate appointments.
• Prepare meeting agendas, briefing materials, and presentations.
• Handle correspondence, emails and calls on behalf of the Chairperson.
• Track and follow up on key decisions, tasks and projects.
• Act as liaison between the Chairperson and stakeholders.
• Draft and proofread letters, reports and official documents.
• Coordinate with senior leadership to ensure smooth information flow.
• Plan and organize domestic and international travel itineraries.
• Manage travel documentation, accommodation, and logistics.
• Maintain office systems, databases, and confidential records.
• Support project follow-ups, deadlines, and deliverables.
• Handle special assignments, research, and reports.
• Procure gifts and organize events for vendors/clients/visitors.
• Manage events at office site or property launches.
• Maintain discretion and professionalism in all matters.

Skills

Organizational skills

Communication

Discretion & integrity

MS Office proficiency

Interpersonal & stakeholder management

Deadline-driven

Tools

MS Office Suite

Job description

Meraki Group seeks an experienced Executive Secretary to support the Chairperson in a demanding role based in Abu Dhabi, UAE. You will manage calendars, coordinate international travel, draft documents, and liaise with senior leaders and external stakeholders.

You will handle sensitive information with discretion, prepare briefing materials, and oversee office systems. Fluent English and Hindi are preferred alongside UAE experience to excel in this role.