Secretary

GEMS AMERICAN ACADEMY - ABU DHABI; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

GEMS American Academy Abu Dhabi is seeking a capable secretary to support the Secondary Principal’s office, manage calendars, correspondence, and records, and coordinate substitute teachers for PD days or personal leave.

The role emphasizes confidentiality, professional communication with staff, parents, and the GEMS Corporate Office. No experience required; female candidates preferred where applicable.

Qualifications

• No experience required.
• Strong organizational and communication skills are essential.

Responsibilities

• Facilitate and coordinate all secretarial and administrative functions for the Secondary Principal's office.
• Maintain Principal’s appointment calendar and professional communications.
• Liaise with staff, parents, and the GEMS Corporate Office with tact and diplomacy.
• Generate and process daily office emails and telephone calls.

Skills

Secretarial skills

Office administration

Education

Degree 787

Job description

Job description

Facilitates and coordinates all secretarial and administrative functions to ensure the smooth running of the office of the Secondary Principal and Division. Acts as an ambassador to the school and performs in an efficient, professional, and confidential manner all job duties.

Key Accountabilities

Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.

Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents, and representative of the GEMS Corporate Office.

Generate and process daily office e-mails and telephone calls.

Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.

Maintain Principal’s appointment calendar as well as all his/her professional communication and public relations needs.

Arrange for substitute teachers to be in place daily for faculty who attend Professional Development or take personal leave.

Collate attendance data and provide weekly reports to Secondary Principal.

Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.

Assist in training and monitoring the work of temporary secretaries, student assistants and other clerical staff.

Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and oversees school events. Communicates information to faculty, staff, parents, and students.

Maintain office supply records. Order, store and issue supplies and materials pertinent to the function to which assigned.

Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.

Perform other duties as requested by direct & dotted reporting line managers / supervisors.

Preferred candidate

Years of experience

No experience required

Gender

Female

Degree

787