Sales & Purchase Coordinator

Black & Grey HR; United Arab Emirates; On-site; AED 78,000 - 112,000; Full time

Job summary

Black & Grey HR in Dubai seeks a proactive Sales Coordination specialist to manage international orders, coordinate pricing, quantities, and delivery timelines, and oversee essential trade documents.

You will liaise with customers, suppliers, freight forwarders and internal teams, track shipments, and monitor payments and collections using TT/LC arrangements.

Qualifications

• 2–5 years of experience in sales coordination or import/export operations.
• Hands-on experience with shipping procedures and international trade documentation.
• Experience with commercial invoices, proforma invoices, Bills of Lading, COAs, SDS/MSDS.
• Experience coordinating customer collections and supplier payments (TT/LC).
• Strong communication, follow-up, organizational and multitasking skills.
• Proficiency in MS Excel, Word, emails, and ERP or accounting systems.

Responsibilities

• Coordinate purchase orders with international suppliers, including pricing, quantities, delivery timelines, and payment terms.
• Prepare sales orders, contracts, proforma invoices, and other commercial documents.
• Liaise with customers, suppliers, freight forwarders, shipping agents, and internal teams to ensure smooth order execution.
• Manage shipping schedules and track ETD, ETA, and container movements.
• Prepare and verify trade documents, including commercial invoices, packing lists, Bills of Lading, Certificates of Origin, COAs, and SDS/MSDS.
• Coordinate with logistics and clearing agents to ensure timely documentation and shipment clearance.
• Track customer receivables, follow up on overdue payments, and maintain updated collection reports.
• Monitor supplier invoices and payment deadlines, coordinating TT, LC, and other payment arrangements with the accounts team.
• Maintain accurate sales, purchase, shipment, and payment records.
• Provide regular updates on pending orders, shipment status, outstanding payments, and supplier commitments.

Skills

Sales coordination

International trading

Communication skills

Multitasking

Organizational skills

ERP or accounting familiarity

Tools

MS Excel

ERP systems

MS Word

Job description

Dubai, United Arab Emirates | Posted on 19/10/2026

Key Responsibilities

• - Coordinate purchase orders with international suppliers, including pricing, quantities, delivery timelines, and payment terms.
• - Prepare sales orders, contracts, proforma invoices, and other commercial documents.
• - Liaise with customers, suppliers, freight forwarders, shipping agents, and internal teams to ensure smooth order execution.
• - Manage shipping schedules and track ETD, ETA, and container movements.
• - Prepare and verify trade documents, including commercial invoices, packing lists, Bills of Lading, Certificates of Origin, COAs, and SDS/MSDS.
• - Coordinate with logistics and clearing agents to ensure timely documentation and shipment clearance.
• - Track customer receivables, follow up on overdue payments, and maintain updated collection reports.
• - Monitor supplier invoices and payment deadlines, coordinating TT, LC, and other payment arrangements with the accounts team.
• - Maintain accurate sales, purchase, shipment, and payment records.
• - Provide regular updates on pending orders, shipment status, outstanding payments, and supplier commitments.

Requirements

• - 2–5 years of experience in sales coordination, purchase coordination, international trading, or import/export operations.
• - Hands-on experience with shipping procedures and international trade documentation is essential.
• - Good understanding of commercial invoices, proforma invoices, Bills of Lading, Certificates of Origin, COAs, and SDS/MSDS.
• - Experience coordinating customer collections and supplier payments, including TT and LC arrangements.
• - Strong communication, follow-up, organizational, and multitasking skills.
• - Proficiency in MS Excel, Word, email communication, and ERP or accounting systems.
• - Good command of written and spoken English.
• - Previous experience in Dubai/UAE will be an advantage.
• - Exposure to PU chemicals, TDI, polyols, additives, silicone surfactants, or other industrial raw materials will be highly preferred.